Budget Process

Budget

Creating Budget Center

1. Under Main Menu, Go to Maintenance then click Budget Center.
2. Under Budget Center, Click Add Budget Center Button
3. Fill out the required fields then Click Save

Adding Budget from Budget Center

1. Under Main Menu, Go to Maintenance then click Budget.
2. Under Budget, Click Add Budget Button
3. Fill Out the required fields, please do note under Budget Check that if Monitored is chosen, that the system will give notification if you exceed on the allotted budget amount but still allow to save the transaction. Else if Controlled is chosen, the system will not allow to proceed to the transaction if the amount exceed on the allotted budget amount.
4. Fill Out the account budget then click Save.
5. Under Budget, ask approval to the approver to approve the budget. For approvers, select the budget that needs to approved or reject. Click the Drop-down button then click Approve / Reject.
6. Click Confirm to approve / reject the budget

Financial Transaction

Creating Import Purchase Order with Budget

1. Under Main Menu, Go to Purchase then click Import Purchase Order.
2. Under Import Purchase Order, Click Add Import Purchase Order Button.
3. Fill Out the required fields. When filling up the Budget, you can only add items whose item class is included on the assigned Budget center and Budget amount. The item class can be viewed in Maintenance Module -> Item Class -> View Item Class -> Accounting Details -> Purchase Details -> Debit Account.
4. Click Save.

Creating Purchase Order with Budget

1. Under Main Menu, Go to Purchase then click Purchase Order.
2. Under Purchase Order, Click Add Purchase Order Button
3. Fill Out the required fields. When filling up the Budget, you can only add items whose item class is included on the assigned Budget center and Budget amount. The item class can be viewed in Maintenance Module -> Item Class -> View Item Class -> Accounting Details -> Purchase Details -> Debit Account.  Take note that you can also tag Purchase Requisition Items as an order if there is any.
4. Click Save.