Discussion

Difference between revisions of "Accounts Receivable"

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<div style="text-align: center;">
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[[Financials]] | [[Accounts Receivable]] | [[Credit Voucher]] | [[Receipt Voucher]]
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</div><br />
 
==Accounts Receivable==
 
==Accounts Receivable==
 
Allows the user to create a transaction for the balance due to a firm for goods and services delivered or used but not yet paid for by customers.
 
Allows the user to create a transaction for the balance due to a firm for goods and services delivered or used but not yet paid for by customers.
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!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.Customer
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|1.[[Customers]]
 
|•Name of Customer
 
|•Name of Customer
 
|•Customer List provided in the Customer  Maintenance Module
 
|•Customer List provided in the Customer  Maintenance Module
 
|-
 
|-
−
|2.Proforma
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|2.[[Proforma]]
 
|•Financial statements is to facilitate comparisons of historic data and projections of future performance.
 
|•Financial statements is to facilitate comparisons of historic data and projections of future performance.
 
|•Proforma list provided in the Proforma Maintenance Module
 
|•Proforma list provided in the Proforma Maintenance Module
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|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|8.Account
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|8.[[Chart of Account|Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
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Notes:
 
Notes:
  
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*Accounts Receivable Transactions are auto-generated when it is created from Delivery Receipt and it has a Sales Invoice in it.
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*Accounts Receivable Transactions are auto-generated when it is created from [[Delivery Receipt]] and it has a [[Sales Invoice]] in it.
  
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*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
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*Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
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**This can be seen in Chart of Accounts Maintenance Module.
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**This can be seen in [[Chart of Account]] Maintenance Module.
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*Proforma should be on "ACTIVE" status when using it upon creating or editing a transaction.
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*Proforma should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
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*Customer should be on "ACTIVE" status when using it upon creating or editing a transaction.
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**This can be seen in [[Proforma]] Maintenance Module
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*Customer should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen in [[Customers]] Maintenance Module
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 +
*For detailed steps on how to Add an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found  [[Accounts Receivable Aids|here]]
  
 
=====Editing Accounts Receivable=====
 
=====Editing Accounts Receivable=====
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!Expected Values
 
!Expected Values
 
|-
 
|-
−
|1.Customer
+
|1.[[Customers]]
 
|•Name of Customer
 
|•Name of Customer
 
|•Customer List provided in the Customer  Maintenance Module
 
|•Customer List provided in the Customer  Maintenance Module
 
|-
 
|-
−
|2.Proforma
+
|2.[[Proforma]]
 
|•Financial statements is to facilitate comparisons of historic data and projections of future performance.
 
|•Financial statements is to facilitate comparisons of historic data and projections of future performance.
 
|•Proforma list provided in the Proforma Maintenance Module
 
|•Proforma list provided in the Proforma Maintenance Module
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|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|8.Account
+
|8.[[Chart of Account|Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
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Notes:
 
Notes:
  
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*Auto generated Accounts Receivable can only be edited through its reference Sales Invoice.
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*Auto generated Accounts Receivable can only be edited through its reference [[Delivery Receipt]].
  
−
*Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
*Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
−
**This can be seen in Chart of Accounts Maintenance Module.
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**This can be seen in [[Chart of Account]] Maintenance Module.
−
**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
+
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
*Proforma should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
*Proforma should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
−
**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
+
**This can be seen in [[Proforma]] Maintenance Module
−
*Customer should be on "ACTIVE" status when using it upon creating or editing a transaction.
+
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
+
*Customer should be on '''ACTIVE''' status when using it upon creating or editing a transaction.
 +
**This can be seen in [[Customers]] Maintenance Module
 +
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 +
 
 +
*For detailed steps on how to Edit an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found [[Accounts Receivable Aids|here]]
  
 
=====Accounts Receivable Options=====
 
=====Accounts Receivable Options=====
 
[[File:Accounts Receivable Options.png|center|thumb|Accounts Receivable Options]]
 
[[File:Accounts Receivable Options.png|center|thumb|Accounts Receivable Options]]
  
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*For detailed steps on how to Import and Export an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found  [[Accounts Receivable Aids|here]]
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 +
<br />
 
=====Accounts Receivable Importation Option=====
 
=====Accounts Receivable Importation Option=====
 
[[File:Accounts Receivable Importation Option.png|center|thumb|Accounts Receivable Importation Option]]
 
[[File:Accounts Receivable Importation Option.png|center|thumb|Accounts Receivable Importation Option]]
 +
 +
*For detailed steps on how to Import an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found  [[Accounts Receivable Aids|here]]
  
 
=====Accounts Receivable Record Option=====
 
=====Accounts Receivable Record Option=====
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*The user can only Receive Payment the Accounts Receivable if the Receivable transaction has tag reference on it.
 
*The user can only Receive Payment the Accounts Receivable if the Receivable transaction has tag reference on it.
 
**Posted Receivable can also received payments but cannot be edited.
 
**Posted Receivable can also received payments but cannot be edited.
 +
 +
*For detailed steps on how to View, Edit, Print, Post and Cancel an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found  [[Accounts Receivable Aids|here]]
  
 
=====Accounts Receivable View Record=====
 
=====Accounts Receivable View Record=====
 
[[File:Accounts Receivable View Record.png|center|thumb|Accounts Receivable View Record]]
 
[[File:Accounts Receivable View Record.png|center|thumb|Accounts Receivable View Record]]
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 +
*For detailed steps on how to View an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found [[Accounts Receivable Aids|here]]
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<br />
 
<br />
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{| class="wikitable"
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|+Categories:
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! colspan="2" |'''Modules'''
 +
|-
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|Financials
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|[[Accounts Receivable]]<nowiki> | </nowiki>[[Credit Voucher]]<nowiki> | </nowiki>[[Receipt Voucher]]<nowiki> | </nowiki>[[Financials]]
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|-
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|Sales
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|[[Delivery Receipt]]<nowiki> | </nowiki>[[Sales Invoice]]
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|-
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|Maintenance
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|[[Customer]]<nowiki> | </nowiki>[[Proforma]]<nowiki> | </nowiki>[[Chart of Account]]<nowiki> | </nowiki>[[Tax]]
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|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
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|-
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|Financials Aids
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|[[Accounts Receivable]]<nowiki> | </nowiki>[[Credit Voucher Aids]]<nowiki> | </nowiki>[[Receipt Voucher Aids]]
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|-
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|Sales Aids
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|[[Delivery Receipt]]<nowiki> | </nowiki>[[Sales Invoice]]
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|-
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|Maintenance Aids
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|[[Customer Aids]]<nowiki> | </nowiki>[[Proforma Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]<nowiki> | </nowiki>[[Tax Aids]]
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|}

Revision as of 13:33, 15 January 2021


Accounts Receivable

Allows the user to create a transaction for the balance due to a firm for goods and services delivered or used but not yet paid for by customers.

Accounts Receivable Record List
File:Accounts Receivable Record List.png
Accounts Receivable Record List
Adding Accounts Receivable
File:Adding Accounts Receivable.png
Adding Accounts Receivable
  • Adding Accounts Receivable Information
Field Description Expected Values
1.Customers •Name of Customer •Customer List provided in the Customer  Maintenance Module
2.Proforma •Financial statements is to facilitate comparisons of historic data and projections of future performance. •Proforma list provided in the Proforma Maintenance Module
3.Transaction Date •Date when the Payable Transaction was created •Date
4.Due Date •Due date of Payable Transaction •Date
5.Invoice No •Invoice number reference for the transaction •Alphanumeric
6.Reference No •Reference No for the transaction •Number
7.Notes •Other Remarks on the Transaction •Alphanumeric
8.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
9.Debit •Debit Amount for the Transaction •Number
10.Credit •Credit Amount for the Transaction •Number

Notes:

  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Proforma Maintenance Module
  • Customer should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Customers Maintenance Module
  • For detailed steps on how to Add an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here
Editing Accounts Receivable
File:Editing Accounts Receivable.png
Editing Accounts Receivable
  • Editing Accounts Receivable Information
Field Description Expected Values
1.Customers •Name of Customer •Customer List provided in the Customer  Maintenance Module
2.Proforma •Financial statements is to facilitate comparisons of historic data and projections of future performance. •Proforma list provided in the Proforma Maintenance Module
3.Transaction Date •Date when the Payable Transaction was created •Date
4.Due Date •Due date of Payable Transaction •Date
5.Invoice No •Invoice number reference for the transaction •Alphanumeric
6.Reference No •Reference No for the transaction •Number
7.Notes •Other Remarks on the Transaction •Alphanumeric
8.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
9.Debit •Debit Amount for the Transaction •Number
10.Credit •Credit Amount for the Transaction •Number

Notes:

  • Auto generated Accounts Receivable can only be edited through its reference Delivery Receipt.
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Chart of Account Maintenance Module.
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Proforma Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Customer should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Customers Maintenance Module
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • For detailed steps on how to Edit an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here
Accounts Receivable Options
File:Accounts Receivable Options.png
Accounts Receivable Options
  • For detailed steps on how to Import and Export an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here


Accounts Receivable Importation Option
File:Accounts Receivable Importation Option.png
Accounts Receivable Importation Option
  • For detailed steps on how to Import an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here
Accounts Receivable Record Option
File:Accounts Receivable Record Option.png
Accounts Receivable Record Option

Notes:

  • The user can only Receive Payment the Accounts Receivable if the Receivable transaction has tag reference on it.
    • Posted Receivable can also received payments but cannot be edited.
  • For detailed steps on how to View, Edit, Print, Post and Cancel an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here
Accounts Receivable View Record
File:Accounts Receivable View Record.png
Accounts Receivable View Record
  • For detailed steps on how to View an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here


Categories:
Modules
Financials Accounts Receivable | Credit Voucher | Receipt Voucher | Financials
Sales Delivery Receipt | Sales Invoice
Maintenance Customer | Proforma | Chart of Account | Tax
Job Aid Modules
Financials Aids Accounts Receivable | Credit Voucher Aids | Receipt Voucher Aids
Sales Aids Delivery Receipt | Sales Invoice
Maintenance Aids Customer Aids | Proforma Aids | Chart of Accounts Aids | Tax Aids
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