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Difference between revisions of "Journal Voucher"
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<div style="text-align: center;"> | <div style="text-align: center;"> | ||
| − | [[Financials]] | [[Journal Voucher]] | + | [[Financials]] | [[Journal Voucher]] | [[Depreciation Run]] |
</div><br /> | </div><br /> | ||
==Journal Voucher== | ==Journal Voucher== | ||
| Line 24: | Line 24: | ||
|•Date | |•Date | ||
|- | |- | ||
| − | |3.Proforma | + | |3.[[Proforma]] |
|•Financial statements is to facilitate comparisons of historic data and projections of future performance. | |•Financial statements is to facilitate comparisons of historic data and projections of future performance. | ||
|•Proforma list provided in the Proforma Maintenance Module | |•Proforma list provided in the Proforma Maintenance Module | ||
| Line 32: | Line 32: | ||
|•Alphanumeric | |•Alphanumeric | ||
|- | |- | ||
| − | |5.Account | + | |5.[[Chart of Account]] |
|•Account to be charged for credit and debit amount on the transaction | |•Account to be charged for credit and debit amount on the transaction | ||
|•Account list in the Chart of Accounts Maintenance Module | |•Account list in the Chart of Accounts Maintenance Module | ||
| Line 47: | Line 47: | ||
Notes: | Notes: | ||
| − | *Proforma should be on | + | *Proforma should be on '''ACTIVE''' status when using it upon creating or editing a transaction. |
| − | **Past Transactions with | + | **This can be seen in [[Proforma]] Maintenance Module |
| − | *<span style="color: rgb(51, 51, 51)">Account should be on | + | **Past Transactions with '''INACTIVE''' Proforma prior to its deactivation can still be used. |
| − | **This can be seen in Chart of | + | *<span style="color: rgb(51, 51, 51)">Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.</span> |
| − | *Journal Voucher is autogenerated when Running a Depreciation. | + | **This can be seen in [[Chart of Account]] Maintenance Module. |
| − | *Journal Voucher is autogenerated when creating a Sales Return. | + | *Journal Voucher is autogenerated when Running a [[Depreciation Run|Depreciation]]. |
| − | *Journal Voucher is autogenerated when creating a Purchase Return. | + | *Journal Voucher is autogenerated when creating a [[Sales Return]]. |
| + | *Journal Voucher is autogenerated when creating a [[Purchase Return]]. | ||
*Only one user can use Add Voucher function at a time. | *Only one user can use Add Voucher function at a time. | ||
*For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]] | *For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]] | ||
| Line 72: | Line 73: | ||
|•Date | |•Date | ||
|- | |- | ||
| − | |3.Proforma | + | |3.[[Proforma]] |
|•Financial statements is to facilitate comparisons of historic data and projections of future performance. | |•Financial statements is to facilitate comparisons of historic data and projections of future performance. | ||
|•Proforma list provided in the Proforma Maintenance Module | |•Proforma list provided in the Proforma Maintenance Module | ||
| Line 80: | Line 81: | ||
|•Alphanumeric | |•Alphanumeric | ||
|- | |- | ||
| − | |5.Account | + | |5.[[Chart of Account|Account]] |
|•Account to be charged for credit and debit amount on the transaction | |•Account to be charged for credit and debit amount on the transaction | ||
|•Account list in the Chart of Accounts Maintenance Module | |•Account list in the Chart of Accounts Maintenance Module | ||
| Line 93: | Line 94: | ||
|}Notes: | |}Notes: | ||
| − | *Proforma should be on | + | *Proforma should be on '''ACTIVE''' status when using it upon creating or editing a transaction. |
| − | **Past Transactions with | + | **This can be seen in [[Proforma]] Maintenance Module |
| − | *<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{"style":"color: rgb(51, 51, 51)"}">Account should be on | + | **Past Transactions with '''INACTIVE''' Proforma prior to its deactivation can still be used. |
| − | **This can be seen in Chart of | + | *<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{"style":"color: rgb(51, 51, 51)"}">Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.</span> |
| + | **This can be seen in [[Chart of Account]] Maintenance Module. | ||
| + | |||
| + | *When [[Sales Return]] record was updated, the Journal Voucher corresponds to it will also be updated. | ||
| + | *Journal Vouchers that are auto-generated from [[Payment Voucher]] cannot be edited. | ||
| + | *Only one user can use Edit Voucher function at a time. | ||
| + | *For detailed steps on how to edit a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]] | ||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
=====Journal Voucher Options===== | =====Journal Voucher Options===== | ||
[[File:Journal Voucher Options.png|center|thumb|Journal Voucher Options]] | [[File:Journal Voucher Options.png|center|thumb|Journal Voucher Options]] | ||
| − | *For detailed steps on how to | + | |
| + | *For detailed steps on how to Export and Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]] | ||
| + | |||
=====Journal Voucher Importing Option===== | =====Journal Voucher Importing Option===== | ||
[[File:Journal Voucher Importing Options.png|center|thumb|Journal Voucher Importing Options]] | [[File:Journal Voucher Importing Options.png|center|thumb|Journal Voucher Importing Options]] | ||
| − | *For detailed steps on how to | + | |
| + | *For detailed steps on how to Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]] | ||
=====Journal Voucher Record Options===== | =====Journal Voucher Record Options===== | ||
[[File:Journal Voucher Record Options.png|center|thumb|Journal Voucher Record Options]]Notes: | [[File:Journal Voucher Record Options.png|center|thumb|Journal Voucher Record Options]]Notes: | ||
| − | |||
| − | *For detailed steps on how to | + | *For detailed steps on how to View, Edit, Print and Cancel a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]] |
| + | |||
=====Journal Voucher View Record===== | =====Journal Voucher View Record===== | ||
[[File:Journal Voucher View Record.png|center|thumb|Journal Voucher View Record]] | [[File:Journal Voucher View Record.png|center|thumb|Journal Voucher View Record]] | ||
<br /> | <br /> | ||
| − | *For detailed steps on how to | + | *For detailed steps on how to View a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found [[Journal Voucher Aids|here]] |
{| class="wikitable" | {| class="wikitable" | ||
| Line 137: | Line 142: | ||
| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules''' | | colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules''' | ||
|- | |- | ||
| − | |Financials | + | |Financials Aids |
|[[Journal Voucher Aids]]<nowiki> | </nowiki>[[Depreciation Run Aids]] | |[[Journal Voucher Aids]]<nowiki> | </nowiki>[[Depreciation Run Aids]] | ||
| + | |- | ||
| + | |Inventory Aids | ||
| + | |[[Purchase Return Aids]]<nowiki> | </nowiki>[[Sales Return Aids]] | ||
|- | |- | ||
|Maintenance Aids | |Maintenance Aids | ||
|[[Proforma Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]] | |[[Proforma Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]] | ||
|}<br /> | |}<br /> | ||
Revision as of 14:10, 18 January 2021
Contents
Journal Voucher
Allows the user to create a voucher to be used for financial activity like sales return and purchase return.
Journal Voucher Record List
File:Journal Voucher Record List.png
Journal Voucher Record List
Adding Journal Voucher
File:Adding Journal Voucher.png
Adding Journal Voucher
| Field | Description | Expected Values |
|---|---|---|
| 1.Reference No. | •Reference Number of the Transaction | •Alphanumeric |
| 2.Transaction Date | •Date when the Transaction was Created | •Date |
| 3.Proforma | •Financial statements is to facilitate comparisons of historic data and projections of future performance. | •Proforma list provided in the Proforma Maintenance Module |
| 4.Notes | •Other Remarks on the Transaction | •Alphanumeric |
| 5.Chart of Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 6.Debit | •Debit Amount for the Transaction | •Number |
| 7.Credit | •Credit Amount for the Transaction | •Number |
Notes:
- Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
- This can be seen in Proforma Maintenance Module
- Past Transactions with INACTIVE Proforma prior to its deactivation can still be used.
- Account should be on ACTIVE status when using it upon creating or editing a transaction.
- This can be seen in Chart of Account Maintenance Module.
- Journal Voucher is autogenerated when Running a Depreciation.
- Journal Voucher is autogenerated when creating a Sales Return.
- Journal Voucher is autogenerated when creating a Purchase Return.
- Only one user can use Add Voucher function at a time.
- For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Editing Journal Voucher
File:Editing Journal Voucher.png
Editing Journal Voucher
| Field | Description | Expected Values |
|---|---|---|
| 1.Reference No. | •Reference Number of the Transaction | •Alphanumeric |
| 2.Transaction Date | •Date when the Transaction was Created | •Date |
| 3.Proforma | •Financial statements is to facilitate comparisons of historic data and projections of future performance. | •Proforma list provided in the Proforma Maintenance Module |
| 4.Notes | •Other Remarks on the Transaction | •Alphanumeric |
| 5.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 6.Debit | •Debit Amount for the Transaction | •Number |
| 7.Credit | •Credit Amount for the Transaction | •Number |
Notes:
- Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
- This can be seen in Proforma Maintenance Module
- Past Transactions with INACTIVE Proforma prior to its deactivation can still be used.
- Account should be on ACTIVE status when using it upon creating or editing a transaction.
- This can be seen in Chart of Account Maintenance Module.
- When Sales Return record was updated, the Journal Voucher corresponds to it will also be updated.
- Journal Vouchers that are auto-generated from Payment Voucher cannot be edited.
- Only one user can use Edit Voucher function at a time.
- For detailed steps on how to edit a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Options
File:Journal Voucher Options.png
Journal Voucher Options
- For detailed steps on how to Export and Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Importing Option
File:Journal Voucher Importing Options.png
Journal Voucher Importing Options
- For detailed steps on how to Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Record Options
File:Journal Voucher Record Options.png
Journal Voucher Record Options
Notes:
- For detailed steps on how to View, Edit, Print and Cancel a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher View Record
File:Journal Voucher View Record.png
Journal Voucher View Record
- For detailed steps on how to View a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
| Modules | |
|---|---|
| Financials | Financials | Journal Voucher | Depreciation Run |
| Inventory | Purchase Return | Sales Return |
| Maintenance | Proforma | Chart of Account |
| Job Aid Modules | |
| Financials Aids | Journal Voucher Aids | Depreciation Run Aids |
| Inventory Aids | Purchase Return Aids | Sales Return Aids |
| Maintenance Aids | Proforma Aids | Chart of Accounts Aids |