Payment Voucher

Financials | Accounts Payable | Debit Voucher

Payment Voucher

Allows the user to create a transaction from Accounts Payable for the amounts to be paid to the vendor.

Payment Voucher Record List

File:Payment Voucher Record List.png

Payment Voucher Record List

Adding Payment Voucher

File:Adding Payment Voucher.png

Adding Payment Voucher

Field	Description	Expected Values
1.Supplier	•Name of Supplier	•Supplier List in the Supplier Maintenance Module
2.Currency	•Date when the Transaction was Created	•Date
3.Total Payment	•Payables to be tagged on the Transaction	•Accounts Payable List Provided in Accounts Payable Financial Module
4.Debits	•Debit Vouchers to be tagged on the Transaction	•List of Debit Vouchers provided in the Debit Voucher Financial Module
5.Voucher Date	•Date when the voucher was created	•Date
6.Payment Mode	•Mode of Payment for the Transaction	•Cash/Check
7.Exchange Rate	•Exchange Rate of the Currency	•Amount/Number
8.Reference No.	•Reference Number of the Transaction	•Alphanumeric
9.Down Payment	•Allows the user to create a debit voucher from the Transaction	•Tick/untick / Edit down payment Account
10.Overpayment	•Allows the user to create a credit voucher from the transaction	•Tick/untick / Edit Overpayment Account
11.Notes	•Adds additional remarks on the transaction	•Alphanumeric
12.Withholding Tax	•Applies a Withholding Tax to a specific account	•Tick/Untick
13.Chart of Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
14.Debit	•Debit Amount for the Transaction	•Number
15.Credit	•Credit Amount for the Transaction	•Number

Notes

• By ticking Down Payment, the user can create a Debit Voucher.
• Supplier should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Supplier Maintenance Module
  • INACTIVE supplier can still be used if it is used in a transaction prior to its deactivation
• Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Account Maintenance Module.
• Currency should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Currency Maintenance Module.
  • INACTIVE currency can still be used if it is used in a transaction prior to its deactivation
• Only one user at a time can use the Payment Voucher.
• For detailed steps on how to create a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here

Editing Payment Voucher

File:Editing Payment Voucher.png

Editing Payment Voucher

Field	Description	Expected Values
1.Supplier	•Name of Supplier	•Supplier List in the Supplier Maintenance Module
2.Total Payment	•Payables to be tagged on the Transaction	•Accounts Payable List Provided in Accounts Payable Financial Module
3.Debit	•Debit Vouchers to be tagged on the Transaction	•List of Debit Vouchers provided in the Debit Voucher Financial Module
4.Voucher Date	•Date when the voucher was created	•Date
5.Payment Mode	•Mode of Payment for the Transaction	•Cash/Check
6.Exchange Rate	•Exchange Rate of the Currency	•Amount/Number
7.Reference No.	•Reference Number of the Transaction	•Alphanumeric
8.Down Payment	•Allows the user to create a debit voucher from the Transaction	•Tick/untick / Edit down payment Account
9.Overpayment	•Allows the user to create a credit voucher from the transaction	•Tick/untick / Edit Overpayment Account
10.Notes	•Adds additional remarks on the transaction	•Alphanumeric
11.Withholding Tax	•Applies a Withholding Tax to a specific account	•Tick/Untick
12. Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
13.Debit	•Debit Amount for the Transaction	•Number
14.Credit	•Credit Amount for the Transaction	•Number

Notes:

• By ticking Down Payment, the user can create a Debit Voucher.
• Supplier should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Supplier Maintenance Module
  • INACTIVE supplier can still be used if it is used in a transaction prior to its deactivation
• Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Account Maintenance Module.
• Currency should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Currency Maintenance Module.
  • INACTIVE currency can still be used if it is used in a transaction prior to its deactivation
• Only one user at a time can use the Payment Voucher.

• For detailed steps on how to edit a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here

Payment Voucher Options

File:Payment Voucher Options.png

Payment Voucher Options

Notes:

• For detailed steps on how to export a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here

Payment Voucher Record Options

File:Payment Voucher Record Options.png

Payment Voucher Record Options

Notes:

• The user can only Cancel the Payment Voucher if the status of the said Voucher is still on "OPEN" Status
• Debit Vouchers tagged will revert it status to Active when the Payment Voucher has been Cancelled.

• For detailed steps on how to view, edit, print, post and cancel a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here

Payment Voucher View Record

File:Payment Voucher View Record.png

Payment Voucher View Record

Notes:

• The user can edit the Payment Voucher while viewing its record.

• For detailed steps on how to view a Payment Voucher, you can visit the Payment Voucher Job Aids which can be found here