Discussion

Difference between revisions of "Receipt Voucher"

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<div style="text-align: center;">
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[[Financials]] | [[Accounts Receivable]] | [[Receipt Voucher]] | [[Credit Voucher]]
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</div>
 
==Receipt Voucher==
 
==Receipt Voucher==
 
Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.
 
Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.
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!Expected Value
 
!Expected Value
 
|-
 
|-
−
|1.Customer
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|1.[[Customer]]
 
|•Name of Customer
 
|•Name of Customer
 
|•Customer List in the Supplier Maintenance Module
 
|•Customer List in the Supplier Maintenance Module
 
|-
 
|-
−
|2.Total Receivable
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|2.[[Accounts Receivable|Total Receivable]]
 
|•Receivables to be tagged on the Transaction
 
|•Receivables to be tagged on the Transaction
 
|•Accounts Receivables Provided in the Accounts Receivables Financial Module
 
|•Accounts Receivables Provided in the Accounts Receivables Financial Module
 
|-
 
|-
−
|3.Credit
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|3.[[Credit Voucher|Credit]]
 
|•Credit Vouchers to be tagged on the Transaction
 
|•Credit Vouchers to be tagged on the Transaction
 
|•List of Credit Vouchers provided in the Credit Voucher Financial Module
 
|•List of Credit Vouchers provided in the Credit Voucher Financial Module
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|•Alphanumeric
 
|•Alphanumeric
 
|-
 
|-
−
|11.Account
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|11.[[Chart of Account|Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
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|}Notes
 
|}Notes
  
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*Customer should be on "ACTIVE" status when creating or editing a transaction.
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*Customer should be on '''ACTIVE''' status when creating or editing a transaction.
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*<span style="color: rgb(51, 51, 51)">Account should be on "ACTIVE" status when using it upon creating or editing a transaction.</span>
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**This can be seen in [[Customer]] Maintenance Module
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**This can be seen in Chart of Accounts Maintenance Module.
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*<span style="color: rgb(51, 51, 51)">Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.</span>
−
*By ticking Advance Payment, the user can create a Credit Voucher.
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**This can be seen in [[Chart of Account]] Maintenance Module.
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*By ticking Advance Payment, the user can create a [[Credit Voucher]].
 
*Only one user can Add Receipt Voucher function at a time.
 
*Only one user can Add Receipt Voucher function at a time.
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to add a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
  
 
=====Editing Receipt Voucher=====
 
=====Editing Receipt Voucher=====
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!Expected Value
 
!Expected Value
 
|-
 
|-
−
|1.Customer
+
|1.[[Customer]]
 
|•Name of Customer
 
|•Name of Customer
 
|•Customer List in the Supplier Maintenance Module
 
|•Customer List in the Supplier Maintenance Module
 
|-
 
|-
−
|2.Total Receivable
+
|2.[[Accounts Receivable|Total Receivable]]
 
|•Receivables to be tagged on the Transaction
 
|•Receivables to be tagged on the Transaction
 
|•Accounts Receivables Provided in the Accounts Receivables Financial Module
 
|•Accounts Receivables Provided in the Accounts Receivables Financial Module
 
|-
 
|-
−
|3.Credit
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|3.[[Credit Voucher|Credits]]
 
|•Credit Vouchers to be tagged on the Transaction
 
|•Credit Vouchers to be tagged on the Transaction
 
|•List of Credit Vouchers provided in the Credit Voucher Financial Module
 
|•List of Credit Vouchers provided in the Credit Voucher Financial Module
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|•Amount/Number
 
|•Amount/Number
 
|-
 
|-
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|15.Account
+
|15.[[Chart of Account|Account]]
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account to be charged for credit and debit amount on the transaction
 
|•Account list in the Chart of Accounts Maintenance Module
 
|•Account list in the Chart of Accounts Maintenance Module
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*Only one user can Edit Receipt Voucher function at a time.
 
*Only one user can Edit Receipt Voucher function at a time.
  
−
*Customer should be on "ACTIVE" status when creating or editing a transaction.
+
*Customer should be on '''ACTIVE''' status when creating or editing a transaction.
−
**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
+
**This can be seen in [[Customer]] Maintenance Module.
−
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Account should be on "ACTIVE" status when using it upon creating or editing a transaction.</span>
+
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
−
**This can be seen in Chart of Accounts Maintenance Module.
+
*<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{&quot;style&quot;:&quot;color: rgb(51, 51, 51)&quot;}">Account should be on '''ACTIVE''' status when using it upon creating or editing a transaction.</span>
−
**Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
+
**This can be seen in [[Chart of Account]] Maintenance Module.
 +
**Past Transactions with '''INACTIVE''' status prior to its deactivation can still be used.
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to edit a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
  
 
=====Receipt Voucher Option=====
 
=====Receipt Voucher Option=====
−
[[File:Receipt Voucher Option.png|center|thumb|376x376px|Receipt Voucher Option]]
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[[File:Receipt Voucher Option.png|center|thumb|376x376px|Receipt Voucher Option]]Notes:
  
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to export a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
 +
 +
<br />
 
=====Receipt Voucher Record Option=====
 
=====Receipt Voucher Record Option=====
 
[[File:Receipt Voucher Record Option.png|center|thumb|Receipt Voucher Record Option]]Notes:
 
[[File:Receipt Voucher Record Option.png|center|thumb|Receipt Voucher Record Option]]Notes:
  
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*The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on "OPEN" Status
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*The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on '''OPEN''' Status
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*Credit Vouchers tagged will revert it status to Active when the Receipt Voucher has been Cancelled.
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*[[Credit Voucher]] tagged will revert it status to Active when the Receipt Voucher has been Cancelled.
 +
 
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to View, Edit, Print, Post and Cancel a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
  
 +
<br />
 
=====Receipt Voucher View Record=====
 
=====Receipt Voucher View Record=====
 
[[File:Receipt Voucher View Record.png|center|thumb|Receipt Voucher View Record]]
 
[[File:Receipt Voucher View Record.png|center|thumb|Receipt Voucher View Record]]
 
<br />
 
<br />
 +
 +
*<span style="color: rgb(51, 51, 51)">For detailed steps on how to view a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found [[Receipt Voucher Aids|here]]</span>
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{| class="wikitable"
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|+Categories:
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! colspan="2" |'''Modules'''
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|-
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|Financials
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|[[Accounts Receivable]]<nowiki> | </nowiki>[[Credit Voucher]]<nowiki> | </nowiki>[[Financials]]
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|-
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|Maintenance
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|[[Customer]]<nowiki> | </nowiki>[[Chart of Account]]
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|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
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|-
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|Financials Aids
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|[[Accounts Receivable Aids]]<nowiki> | </nowiki>[[Credit Voucher Aids]]
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|-
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|Maintenance Aids
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|[[Customer Aids]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]
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|}

Revision as of 11:36, 19 January 2021

Receipt Voucher

Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.

Receipt Voucher Record List
File:Receipt Voucher Record List.png
Receipt Voucher Record List
Adding Receipt Voucher
File:Adding Receipt Voucher.png
Adding Receipt Voucher
Field Description Expected Value
1.Customer •Name of Customer •Customer List in the Supplier Maintenance Module
2.Total Receivable •Receivables to be tagged on the Transaction •Accounts Receivables Provided in the Accounts Receivables Financial Module
3.Credit •Credit Vouchers to be tagged on the Transaction •List of Credit Vouchers provided in the Credit Voucher Financial Module
4.CWT •Credit Withholding Tax •Tick/Untick
5.Voucher Date •Date when the voucher was created •Date
6.Payment Mode •Mode of Payment for the Transaction •Cash/Check
7.OR No. •Original Receipt Number for Reference •Alphanumeric
8.Advance Payment •Allows the user to create a credit voucher from the Transaction •Tick/untick / Edit down payment Account
9.Overpayment •Allows the user to create a debit voucher from the transaction •Tick/untick / Edit Overpayment Account
10.Notes •Adds additional remarks on the transaction •Alphanumeric
11.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
12.Debit •Debit Amount for the Transaction •Number
13.Credit •Credit Amount for the Transaction •Number

Notes

  • Customer should be on ACTIVE status when creating or editing a transaction.
    • This can be seen in Customer Maintenance Module
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • By ticking Advance Payment, the user can create a Credit Voucher.
  • Only one user can Add Receipt Voucher function at a time.
  • For detailed steps on how to add a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Editing Receipt Voucher
File:Editing Receipt Voucher.png
Editing Receipt Voucher
Field Description Expected Value
1.Customer •Name of Customer •Customer List in the Supplier Maintenance Module
2.Total Receivable •Receivables to be tagged on the Transaction •Accounts Receivables Provided in the Accounts Receivables Financial Module
3.Credits •Credit Vouchers to be tagged on the Transaction •List of Credit Vouchers provided in the Credit Voucher Financial Module
4.CWT •Credit Withholding Tax •Tick/Untick
5.Voucher Date •Date when the voucher was created •Date
6.Payment Mode •Mode of Payment for the Transaction •Cash/Check
7.OR No. •Original Receipt Number for Reference •Alphanumeric
8.Advance Payment •Allows the user to create a credit voucher from the Transaction •Tick/untick / Edit down payment Account
9.Overpayment •Allows the user to create a debit voucher from the transaction •Tick/untick / Edit Overpayment Account
10.Notes •Adds additional remarks on the transaction •Alphanumeric
11.Deposit To •Bank to be Deposit the check •Alphanumeric
12.Check Number •Check reference number •Number
13.Check Date •Date when the check was issued •Date
14.Amount •Amount of Check •Amount/Number
15.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
16.Debit •Debit Amount for the Transaction •Number
17.Credit •Credit Amount for the Transaction •Number

Notes

  • Only one user can Edit Receipt Voucher function at a time.
  • Customer should be on ACTIVE status when creating or editing a transaction.
    • This can be seen in Customer Maintenance Module.
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Chart of Account Maintenance Module.
    • Past Transactions with INACTIVE status prior to its deactivation can still be used.
  • For detailed steps on how to edit a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Receipt Voucher Option
File:Receipt Voucher Option.png
Receipt Voucher Option

Notes:

  • For detailed steps on how to export a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here


Receipt Voucher Record Option
File:Receipt Voucher Record Option.png
Receipt Voucher Record Option

Notes:

  • The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on OPEN Status
  • Credit Voucher tagged will revert it status to Active when the Receipt Voucher has been Cancelled.
  • For detailed steps on how to View, Edit, Print, Post and Cancel a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here


Receipt Voucher View Record
File:Receipt Voucher View Record.png
Receipt Voucher View Record


  • For detailed steps on how to view a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here
Categories:
Modules
Financials Accounts Receivable | Credit Voucher | Financials
Maintenance Customer | Chart of Account
Job Aid Modules
Financials Aids Accounts Receivable Aids | Credit Voucher Aids
Maintenance Aids Customer Aids | Chart of Accounts Aids
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