AP Transaction Report

Financial Statement | AP Detailed Report | AP Detailed Report Aids | Accounts Payable

File:AP Transaction Report Menu.png

AP transaction Report Menu

AP Transaction Report - refers to the list of detailed supplier's invoices AP Transaction Report Terms on Oojeema Prime System.

1. Record Filter(Date Range, Customer) - Provides a set of filter option for precise searching of records.
   • Date Range is automatically set for the current month
   • Customer is automatically set to filter all
2. Supplier Code - Reference Code for customer record.
   • The set of Suppliers and Supplier Code can be seen in Supplier Maintenance Module.
   • Supplier Codes is a unique field on Supplier Maintenance Module, thus, it cannot be edited once created.
3. Supplier Name - The Supplier Name affiliated to the Supplier Code.
   • Supplier Name can be edited in Supplier Maintenance Module.
4. Voucher Number - Reference Number of a specific Accounts Payable.
5. Payment Voucher - Reference Voucher used to pay the Accounts Payable
   • In most cases, Payment Voucher is used
6. Transaction Date - Date when the Voucher was created.
7. Invoice No. - Reference No. of the source transaction of the Accounts Payable
8. Amount - Total Amount of the Payable
9. Amount Applied - The Total Amount paid for the Receivable (It can be partial or whole)
10. Balance - The remaining Balance after computing the Total amount less the Amount Applied.
11. Remarks - Any information or notes applied in the specific Payable
12. Terms - the set default days on the supplier for them to pay their outstanding balance on their payable.
    • If terms are not set in Supplier Maintenance Module, the due date will be automatically set 7 days after the transaction Date
13. Status - The current status of the Voucher used in the Receivable (It can be Posted/Open/Cancelled)
    

Notes:

• Supplier Status must be ACTIVE in order to check its status in the AP Transaction Report.
  • Supplier Records can be seen in Supplier Maintenance Module
• For detailed Instructions on how to view the Vouchers and Export the Customer AP Transaction Report, the user may view the AP Detailed Report Job Aids which can be found AP Transaction Report Aids.