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Difference between revisions of "Proforma"
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(Tag: 2017 source edit) |
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<div style="text-align: center;"> | <div style="text-align: center;"> | ||
| − | [[Maintenance]] | [[Proforma Aids]] | [[Account | + | [[Maintenance]] | [[Proforma Aids]] | [[Chart of Account]] |
</div> | </div> | ||
==Proforma== | ==Proforma== | ||
This maintenance screen allows the users to configure and add the proforma for specific transaction types. | This maintenance screen allows the users to configure and add the proforma for specific transaction types. | ||
| + | <br /> | ||
| + | =====Requirements before using Proforma===== | ||
| + | |||
| + | *The user should setup the following [[Maintenance]] Module in order to proceed on using the [[Proforma]] | ||
| + | *#[[Chart of Accounts]] | ||
| + | *For detailed instructions on how to setup the needed [[Maintenance]] Module, the user may visit the following Job Aid pages: | ||
| + | *#[[Chart of Accounts Aids]] | ||
| + | |||
| + | <br /> | ||
=====Proforma Record List===== | =====Proforma Record List===== | ||
[[File:Proforma Record List.png|center|thumb|Proforma Record List]]Notes: | [[File:Proforma Record List.png|center|thumb|Proforma Record List]]Notes: | ||
| Line 37: | Line 46: | ||
|4.Account Code | |4.Account Code | ||
|•Account Code to be use on Proforma | |•Account Code to be use on Proforma | ||
| − | |•Account | + | |•Account List Provided on [[Chart of Account]] Maintenance Module |
|- | |- | ||
|5.Entry Type | |5.Entry Type | ||
| Line 47: | Line 56: | ||
*Account Codes are required when creating or editing Proforma. | *Account Codes are required when creating or editing Proforma. | ||
**List of Account codes can be used as long as their status is '''ACTIVE''' | **List of Account codes can be used as long as their status is '''ACTIVE''' | ||
| − | **Account Codes can be check under [[Account | + | **Account Codes can be check under [[Chart of Account]] Maintenance Module |
*For further Instructions on how to Create a Proforma, the user may visit the Proforma Job Aids which can be found [[Proforma Aids|here]] | *For further Instructions on how to Create a Proforma, the user may visit the Proforma Job Aids which can be found [[Proforma Aids|here]] | ||
| Line 67: | Line 76: | ||
|3.Account Code | |3.Account Code | ||
|•Account Code to be use on Proforma | |•Account Code to be use on Proforma | ||
| − | |•Account | + | |•Account List Provided on [[Chart of Account]] Maintenance Module |
|- | |- | ||
|4.Entry Type | |4.Entry Type | ||
| Line 76: | Line 85: | ||
*Account Codes are required when creating or editing Proforma. | *Account Codes are required when creating or editing Proforma. | ||
**List of Account codes can be used as long as their status is '''ACTIVE''' | **List of Account codes can be used as long as their status is '''ACTIVE''' | ||
| − | **Account Codes can be check under [[Account | + | **Account Codes can be check under [[Chart of Account]] Maintenance Module |
*For further Instructions on how to edit a Proforma, the user may visit the Proforma Job Aids which can be found [[Proforma Aids|here]] | *For further Instructions on how to edit a Proforma, the user may visit the Proforma Job Aids which can be found [[Proforma Aids|here]] | ||
| Line 113: | Line 122: | ||
|- | |- | ||
|Maintenance | |Maintenance | ||
| − | |[[Maintenance]]<nowiki> | </nowiki>[[Account Codes]]<nowiki> | </nowiki>[[Proforma | + | |[[Maintenance]]<nowiki> | </nowiki>[[Account Codes]]<nowiki> | </nowiki>[[Proforma]] |
|- | |- | ||
|Financials | |Financials | ||
Revision as of 13:22, 4 May 2021
Contents
Proforma
This maintenance screen allows the users to configure and add the proforma for specific transaction types.
Requirements before using Proforma
- The user should setup the following Maintenance Module in order to proceed on using the Proforma
- For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
Proforma Record List
File:Proforma Record List.png
Proforma Record List
Notes:
- Modules that requires Proforma must be available in the Users Group. The modules that has Proforma field are the following:
Adding Proforma
File:Adding Proforma.png
Adding Proforma
| Field | Description | Expected Values |
|---|---|---|
| 1.Proforma Code | •Reference Code for Proforma | •Alphanumeric |
| 2.Transaction Type | •Transaction Type for the Proforma | •Transaction List Field |
| 3.Proforma Description | •Description of the Proforma | •Alphanumeric |
| 4.Account Code | •Account Code to be use on Proforma | •Account List Provided on Chart of Account Maintenance Module |
| 5.Entry Type | •Entry Type of the Account Code | •Debit/Credit |
Notes:
- Account Codes are required when creating or editing Proforma.
- List of Account codes can be used as long as their status is ACTIVE
- Account Codes can be check under Chart of Account Maintenance Module
- For further Instructions on how to Create a Proforma, the user may visit the Proforma Job Aids which can be found here
Editing Proforma
File:Editing Proforma.png
Editing Proforma
| Field | Description | Expected Values |
|---|---|---|
| 1.Transaction Type | •Transaction Type for the Proforma | •Transaction List Field |
| 2.Proforma Description | •Description of the Proforma | •Alphanumeric |
| 3.Account Code | •Account Code to be use on Proforma | •Account List Provided on Chart of Account Maintenance Module |
| 4.Entry Type | •Entry Type of the Account Code | •Debit/Credit |
Notes:
- Account Codes are required when creating or editing Proforma.
- List of Account codes can be used as long as their status is ACTIVE
- Account Codes can be check under Chart of Account Maintenance Module
- For further Instructions on how to edit a Proforma, the user may visit the Proforma Job Aids which can be found here
Proforma Options
File:Proforma Options.png
Proforma Options
Notes:
- For further Instructions on how to Import and Export a Proforma, the user may visit the Proforma Job Aids which can be found here
Proforma Importing Option
File:Proforma Importing Option.png
Proforma Importing Option
Notes:
- For further Instructions on how to Import a Proforma, the user may visit the Proforma Job Aids which can be found here
Proforma Record Option
File:Proforma Record Option.png
Proforma Record Option
Notes:
- Proforma can be used as long as its status is ACTIVE
- Past Transactions that has Inactive Proforma can still be used prior to its deactivation.
- For further Instructions on how to View, Edit, Activate / Deactivate and Delete a Proforma, the user may visit the Proforma Job Aids which can be found here
Proforma View Record
File:Proforma View Record.png
Proforma View Record
Notes
- User can edit the details of the record while viewing the record.
- For further Instructions on how to View a Proforma, the user may visit the Proforma Job Aids which can be found here
| Modules | |
|---|---|
| Maintenance | Maintenance | Account Codes | Proforma |
| Financials | Accounts Payable | Accounts Receivable | Credit Memo | Debit Memo | Disbursement Voucher | Journal Voucher |
| Job Aid Modules | |
| Maintenance Aids | Account Codes Aids | Proforma Aids | Users Group Aids |
| Financials Aids | Accounts Payable Aids | Accounts Receivable Aids | Credit Memo Aids | Debit Memo Aids | Journal Voucher Aids |