Purchase Receipt

Purchase | Import Purchase Order | Purchase Order | Purchase Receipt Aids

Purchase Receipt

This module allows the user to keep track the status of the Purchase Order that has been purchased from the supplier if it is already receive or not.

Requirements before using Purchase Receipt

• The user should setup the following Maintenance Module in order to proceed on using the Purchase Receipt
  1. Supplier
  2. Warehouse
• For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
  1. Supplier Aids
  2. Warehouse Aids

Adding Purchase Receipt

1. Click Purchase then click Purchase Receipt
2. Click Add Purchase Receipt
3. Fill up the Header of the Purchase Receipt
   • Please do note to Tag the Import Purchase Order/ Purchase Order in order for the system to fill up the Item Section below the Header of the Purchase Receipt.
4. Tick the Checkbox of the Item/s that needs to be purchased. Enter its quantity then Click Save.
5. There will be an auto-generated Accounts Payable which is in UNPAID status after saving the Purchase Receipt

Adding Purchase Receipt Field Information

Field	Description	Expected Values
1.Supplier	•Name of Supplier	•Supplier List provided in the Supplier Maintenance Module
2.IPO / PONumber	•Purchase Order or Import Purchase order Reference Number for the Transaction	•Alphanumeric
3.Attachment	•Attachment as a proof of payment or other information regarding the transaction	•PNG/PDF or JPG file type
4.Document Date	•Date when the document is created	•Date
5.Invoice No	•Invoice Reference No	•Alphanumeric
6.Warehouse	•Warehouse where the items should be delivered	•Warehouse List provided from Warehouse Maintenance Module
7. Asset Code	•Categorization of items to be purchased	•Asset Code List Provided in the Fixed Asset Master Maintenance Module
8.Notes	•Other Remarks for the Transaction	•Text

Notes:

• The user can create multiple transactions with the same Import Purchase Order and Purchase Order as long as the IPO/PO status is PARTIAL
• Purchase Receipt cannot be edited once created.

• Import Purchase Order and Purchase Order record should be on "PENDING" or "PARTIAL" status in order for it to be tagged on Purchase Receipt.
• Warehouse should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Warehouse Maintenance Module
• Supplier should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Supplier Maintenance Module

• For detailed steps on how to create a Purchase Receipt, you can visit the Purchase Receipt Job Aids which can be found here

Exporting Purchase Receipt

1. Click Purchase then click Purchase Receipt
2. Click Options then click Export Purchase Receipt. Take note that you can filter the date range and the customer for precise exportation of Data.

Categories:

Modules
Purchase	Purchase | Import Purchase Order | Purchase Order | Purchase Receipt
Financials	Accounts Payable
Maintenance	Supplier | Warehouse
Job Aid Modules
Maintenance Aids	Supplier Aids | Warehouse Aids