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Difference between revisions of "Payment Voucher"
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* By ticking Down Payment, the user can create a Debit Voucher. | * By ticking Down Payment, the user can create a Debit Voucher. | ||
| + | * Account should be on "ACTIVE" status when using it upon creating or editing a transaction. | ||
| + | ** This can be seen in Chart of Accounts Maintenance Module. | ||
| + | * Currency should be on "ACTIVE" status when using it upon creating or editing a transaction. | ||
| + | * Only one user at a time can use the Payment Voucher. | ||
'''Editing Payment Voucher''' | '''Editing Payment Voucher''' | ||
| Line 146: | Line 150: | ||
* The user can only update the Payment Voucher if the status of the said Voucher is still on "OPEN" Status | * The user can only update the Payment Voucher if the status of the said Voucher is still on "OPEN" Status | ||
| + | * Account should be on "ACTIVE" status when using it upon creating or editing a transaction. | ||
| + | ** This can be seen in Chart of Accounts Maintenance Module. | ||
| + | * Currency should be on "ACTIVE" status when using it upon creating or editing a transaction. | ||
| + | * Only one user at a time can use the Payment Voucher. | ||
| − | + | <br />'''Payment Voucher Options'''[[File:Payment Voucher Options.png|center|thumb|Payment Voucher Options]] | |
| − | '''Payment Voucher Options''' | ||
| − | [[File:Payment Voucher Options.png|center|thumb|Payment Voucher Options]] | ||
| Line 155: | Line 161: | ||
[[File:Payment Voucher Record Options.png|center|thumb|Payment Voucher Record Options]]Notes: | [[File:Payment Voucher Record Options.png|center|thumb|Payment Voucher Record Options]]Notes: | ||
| − | * The user can only Cancel the Payment Voucher if the status of the said Voucher is still on "OPEN" Status | + | *The user can only Cancel the Payment Voucher if the status of the said Voucher is still on "OPEN" Status |
| − | * Debit Vouchers tagged will revert it status to Active when the Payment Voucher has been Cancelled. | + | *Debit Vouchers tagged will revert it status to Active when the Payment Voucher has been Cancelled. |
<br />'''Payment Voucher View Record'''[[File:Payment Voucher View Record.png|center|thumb|Payment Voucher View Record]] | <br />'''Payment Voucher View Record'''[[File:Payment Voucher View Record.png|center|thumb|Payment Voucher View Record]] | ||
| − | <br /> | + | <br />Notes: |
| + | |||
| + | * The user can edit the Payment Voucher while viewing its record. | ||
Revision as of 13:54, 3 November 2020
Payment Voucher
Allows the user to create a transaction from Accounts Payable for the amounts to be paid to the vendor.
Payment Voucher Record List
File:Payment Voucher Record List.png
Payment Voucher Record List
Adding Payment Voucher
File:Adding Payment Voucher.png
Adding Payment Voucher
| Field | Description | Expected Values |
|---|---|---|
| 1.Supplier | •Name of Supplier | •Supplier List in the Supplier Maintenance Module |
| 2.Currency | •Date when the Transaction was Created | •Date |
| 3.Total Payment | •Payables to be tagged on the Transaction | •Accounts Payable List Provided in Accounts Payable Financial Module |
| 4.Debits | •Debit Vouchers to be tagged on the Transaction | •List of Debit Vouchers provided in the Debit Voucher Financial Module |
| 5.Voucher Date | •Date when the voucher was created | •Date |
| 6.Payment Mode | •Mode of Payment for the Transaction | •Cash/Check |
| 7.Exchange Rate | •Exchange Rate of the Currency | •Amount/Number |
| 8.Reference No. | •Reference Number of the Transaction | •Alphanumeric |
| 9.Down Payment | •Allows the user to create a credit voucher from the Transaction | •Tick/untick / Edit down payment Account |
| 10.Overpayment | •Allows the user to create a debit voucher from the transaction | •Tick/untick / Edit Overpayment Account |
| 11.Notes | •Adds additional remarks on the transaction | •Alphanumeric |
| 12.Withholding Tax | •Applies a Withholding Tax to a specific account | •Tick/Untick |
| 13.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 14.Debit | •Debit Amount for the Transaction | •Number |
| 15.Credit | •Credit Amount for the Transaction | •Number |
Notes
- By ticking Down Payment, the user can create a Debit Voucher.
- Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
- This can be seen in Chart of Accounts Maintenance Module.
- Currency should be on "ACTIVE" status when using it upon creating or editing a transaction.
- Only one user at a time can use the Payment Voucher.
Editing Payment Voucher
File:Editing Payment Voucher.png
Editing Payment Voucher
| Field | Description | Expected Values |
|---|---|---|
| 1.Supplier | •Name of Supplier | •Supplier List in the Supplier Maintenance Module |
| 2.Total Payment | •Payables to be tagged on the Transaction | •Accounts Payable List Provided in Accounts Payable Financial Module |
| 3.Debits | •Debit Vouchers to be tagged on the Transaction | •List of Debit Vouchers provided in the Debit Voucher Financial Module |
| 4.Voucher Date | •Date when the voucher was created | •Date |
| 5.Payment Mode | •Mode of Payment for the Transaction | •Cash/Check |
| 6.Exchange Rate | •Exchange Rate of the Currency | •Amount/Number |
| 7.Reference No. | •Reference Number of the Transaction | •Alphanumeric |
| 8.Down Payment | •Allows the user to create a credit voucher from the Transaction | •Tick/untick / Edit down payment Account |
| 9.Overpayment | •Allows the user to create a debit voucher from the transaction | •Tick/untick / Edit Overpayment Account |
| 10.Notes | •Adds additional remarks on the transaction | •Alphanumeric |
| 11.Withholding Tax | •Applies a Withholding Tax to a specific account | •Tick/Untick |
| 12.Account | •Account to be charged for credit and debit amount on the transaction | •Account list in the Chart of Accounts Maintenance Module |
| 13.Debit | •Debit Amount for the Transaction | •Number |
| 14.Credit | •Credit Amount for the Transaction | •Number |
Notes:
- The user can only update the Payment Voucher if the status of the said Voucher is still on "OPEN" Status
- Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
- This can be seen in Chart of Accounts Maintenance Module.
- Currency should be on "ACTIVE" status when using it upon creating or editing a transaction.
- Only one user at a time can use the Payment Voucher.
Payment Voucher Options
File:Payment Voucher Options.png
Payment Voucher Options
Payment Voucher Record Options
File:Payment Voucher Record Options.png
Payment Voucher Record Options
Notes:
- The user can only Cancel the Payment Voucher if the status of the said Voucher is still on "OPEN" Status
- Debit Vouchers tagged will revert it status to Active when the Payment Voucher has been Cancelled.
Payment Voucher View Record
File:Payment Voucher View Record.png
Payment Voucher View Record
Notes:
- The user can edit the Payment Voucher while viewing its record.