Receipt Voucher

Financials | Accounts Receivable | Receipt Voucher | Credit Voucher

Receipt Voucher

Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.

Receipt Voucher Record List

File:Receipt Voucher Record List.png

Receipt Voucher Record List

Adding Receipt Voucher

File:Adding Receipt Voucher.png

Adding Receipt Voucher

Field	Description	Expected Value
1.Voucher No	•Voucher Reference number generated upon creation	•Alphanumeric(Auto-Generated)
2.Customer	•Name of Customer	•Customer List in the Supplier Maintenance Module
3.Total Receivable	•Receivables to be tagged on the Transaction	•Accounts Receivables Provided in the Accounts Receivables Financial Module
4.Credit	•Credit Vouchers to be tagged on the Transaction	•List of Credit Vouchers provided in the Credit Voucher Financial Module
5.CWT	•Credit Withholding Tax	•Tick/Untick
6.Voucher Date	•Date when the voucher was created	•Date
7.Payment Mode	•Mode of Payment for the Transaction	•Cash/Check
8.OR No.	•Original Receipt Number for Reference	•Alphanumeric
9.Advance Payment	•Allows the user to create a credit voucher from the Transaction	•Tick/untick / Edit down payment Account
10.Overpayment	•Allows the user to create a debit voucher from the transaction	•Tick/untick / Edit Overpayment Account
11.Notes	•Adds additional remarks on the transaction	•Alphanumeric
12.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
14.Debit	•Debit Amount for the Transaction	•Number
15.Credit	•Credit Amount for the Transaction	•Number

Notes

• Customer should be on ACTIVE status when creating or editing a transaction.
  • This can be seen in Customer Maintenance Module
• Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Account Maintenance Module.
• By ticking Advance Payment, the user can create a Credit Voucher.
• Only one user can Add Receipt Voucher function at a time.
• By choosing Check as Payment Mode, Check details as well as Bank details are needed to fill up in order to reflect the details to Accounting details.
• For detailed steps on how to add a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here

Editing Receipt Voucher

File:Editing Receipt Voucher.png

Editing Receipt Voucher

Field	Description	Expected Value
1.Voucher No	•Voucher Reference number generated upon creation	•Alphanumeric(Auto-Generated)
2.Customer	•Name of Customer	•Customer List in the Supplier Maintenance Module
3.Total Receivable	•Receivables to be tagged on the Transaction	•Accounts Receivables Provided in the Accounts Receivables Financial Module
4.Credit	•Credit Vouchers to be tagged on the Transaction	•List of Credit Vouchers provided in the Credit Voucher Financial Module
5.CWT	•Credit Withholding Tax	•Tick/Untick
6.Voucher Date	•Date when the voucher was created	•Date
7.Payment Mode	•Mode of Payment for the Transaction	•Cash/Check
8.OR No.	•Original Receipt Number for Reference	•Alphanumeric
9.Advance Payment	•Allows the user to create a credit voucher from the Transaction	•Tick/untick / Edit down payment Account
10.Overpayment	•Allows the user to create a debit voucher from the transaction	•Tick/untick / Edit Overpayment Account
11.Notes	•Adds additional remarks on the transaction	•Alphanumeric
12.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
14.Debit	•Debit Amount for the Transaction	•Number
15.Credit	•Credit Amount for the Transaction	•Number

Notes

• Only one user can Edit Receipt Voucher function at a time.

• Customer should be on ACTIVE status when creating or editing a transaction.
  • This can be seen in Customer Maintenance Module.
  • Past Transactions with INACTIVE status prior to its deactivation can still be used.
• Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Account Maintenance Module.
  • Past Transactions with INACTIVE status prior to its deactivation can still be used.
• By choosing Check as Payment Mode, Check details as well as Bank details are needed to fill up in order to reflect the details to Accounting details.
• For detailed steps on how to edit a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here

Receipt Voucher Option

File:Receipt Voucher Option.png

Receipt Voucher Option

Notes:

• For detailed steps on how to export a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here

Receipt Voucher Record Option

File:Receipt Voucher Record Option.png

Receipt Voucher Record Option

Notes:

• The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on OPEN Status
• Credit Voucher tagged will revert it status to Active when the Receipt Voucher has been Cancelled.

• For detailed steps on how to View, Edit, Print, Post and Cancel a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here

Receipt Voucher View Record

File:Receipt Voucher View Record.png

Receipt Voucher View Record

• For detailed steps on how to view a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here

Categories:

Modules
Financials	Accounts Receivable | Credit Voucher | Financials
Maintenance	Bank | Customer | Chart of Account
Job Aid Modules
Financials Aids	Accounts Receivable Aids | Credit Voucher Aids
Maintenance Aids	Bank Aids | Customer Aids | Chart of Accounts Aids
Others	Sales Process