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Petty Cash

Revision as of 15:00, 15 October 2020 by Gelo (talk | contribs)

Petty Cash

Allows the user to create a petty cash for paying expenses.

Petty Cash Record List

File:Petty Cash Record List.png
Petty Cash Record List


Adding Petty Cash

File:Adding Petty Cash.png
Adding Petty Cash
Field Description Expected Values
1.Payee •Name of Payee •Suppliers List from Supplier Maintenance Module
2.Document Date •Date when the transaction was created •Date
3.Credit Account •Account to be charged for credit on the transaction •Account list in the Chart of Accounts Maintenance Module
4.Notes •Other Remarks on the Transaction •Alphanumeric
5.Transaction Date •Date of Transaction •Date
6.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
7.Account •Account to be charged on the transaction •Account list in the Chart of Accounts Maintenance Module
8.Price •Price to be paid in the transaction •Amount/Number
9.Tax •Type of Tax to be applied on the Transaction •Tax List provided in the Tax Maintenance Module

Editing Petty Cash

File:Editing Petty Cash.png
Editing Petty Cash


Field Description Expected Values
1.Payee •Name of Payee •Suppliers List from Supplier Maintenance Module
2.Document Date •Date when the transaction was created •Date
3.Credit Account •Account to be charged for credit on the transaction •Account list in the Chart of Accounts Maintenance Module
4.Notes •Other Remarks on the Transaction •Alphanumeric
5.Transaction Date •Date of Transaction •Date
6.Supplier •Name of Supplier •Supplier List in the Supplier Maintenance Module
7.Account •Account to be charged on the transaction •Account list in the Chart of Accounts Maintenance Module
8.Price •Price to be paid in the transaction •Amount/Number
9.Tax •Type of Tax to be applied on the Transaction •Tax List provided in the Tax Maintenance Module

Notes:

  • The user can only edit the Petty Cash Transaction if it is still in "UNPAID" status.
    • The user must Unpost and cancel the Payment Voucher first in order to cancel the Petty Cash Record.
  • The Petty Cash will change its status to "PAID" if it is paid under Payment Voucher.

Petty Cash Options

File:Petty Cash Options.png
Petty Cash Options


Petty Cash Importing Option

File:Petty Cash Importing Option.png
Petty Cash Importing Option


Petty Cash Record Options

File:Petty Cash Record Option.png
Petty Cash Record Option

Notes:

  • Petty Cash can only be cancelled if it is still on "UNPAID" Status.
    • The user must Unpost and cancel the Payment Voucher first in order to cancel the Petty Cash Record.


Petty Cash View Record

File:Petty Cash View Record.png
Petty Cash View Record