Receipt Voucher

Financials | Accounts Receivable | Receipt Voucher Aids | Credit Voucher

Receipt Voucher

Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.

Requirements before using Receipt Voucher

• The user should setup the following Maintenance Module in order to proceed on using the Receipt Voucher
  1. Customer
  2. Chart of Account
• The user should have the following records in order to proceed on using the Receipt Voucher
  1. Accounts Receivable

Receipt Voucher Record Status

Status	Description
UNPOSTED	If the Receipt Voucher is newly created and not yet posted
POSTED	If the Receipt Voucher is posted
CANCELLED	If the Receipt Voucher is Cancelled

Adding Receipt Voucher

1. Click Receipt Voucher under Financial menu
2. Under Receipt Voucher Menu, click Add Receipt Voucher
3. Fill up the required fields then click Save. Note: Fields with * are required to be filled up.

Field	Description	Expected Value
1.Voucher No	•Voucher Reference number generated upon creation	•Alphanumeric(Auto-Generated)
2.Customer	•Name of Customer	•Customer List in the Supplier Maintenance Module
3.Total Receivable	•Receivables to be tagged on the Transaction	•Accounts Receivables Provided in the Accounts Receivables Financial Module
4.Credit	•Credit Vouchers to be tagged on the Transaction	•List of Credit Vouchers provided in the Credit Voucher Financial Module
5.CWT	•Credit Withholding Tax	•Tick/Untick
6.Voucher Date	•Date when the voucher was created	•Date
7.Payment Mode	•Mode of Payment for the Transaction	•Cash/Check
8.OR No.	•Original Receipt Number for Reference	•Alphanumeric
9.Advance Payment	•Allows the user to create a credit voucher from the Transaction	•Tick/untick / Edit down payment Account
10.Overpayment	•Allows the user to create a debit voucher from the transaction	•Tick/untick / Edit Overpayment Account
11.Notes	•Adds additional remarks on the transaction	•Alphanumeric
12.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
14.Debit	•Debit Amount for the Transaction	•Number
15.Credit	•Credit Amount for the Transaction	•Number

Notes

• Customer should be on ACTIVE status when creating or editing a transaction.
  • This can be seen in Customer Maintenance Module
• Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Account Maintenance Module.
• By ticking Advance Payment, the user can create a Credit Voucher.
• Only one user can Add Receipt Voucher function at a time.
• By choosing Check as Payment Mode, Check details as well as Bank details are needed to fill up in order to reflect the details to Accounting details.
• For detailed steps on how to add a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here

Editing Receipt Voucher

Field	Description	Expected Value
1.Voucher No	•Voucher Reference number generated upon creation	•Alphanumeric(Auto-Generated)
2.Customer	•Name of Customer	•Customer List in the Supplier Maintenance Module
3.Total Receivable	•Receivables to be tagged on the Transaction	•Accounts Receivables Provided in the Accounts Receivables Financial Module
4.Credit	•Credit Vouchers to be tagged on the Transaction	•List of Credit Vouchers provided in the Credit Voucher Financial Module
5.CWT	•Credit Withholding Tax	•Tick/Untick
6.Voucher Date	•Date when the voucher was created	•Date
7.Payment Mode	•Mode of Payment for the Transaction	•Cash/Check
8.OR No.	•Original Receipt Number for Reference	•Alphanumeric
9.Advance Payment	•Allows the user to create a credit voucher from the Transaction	•Tick/untick / Edit down payment Account
10.Overpayment	•Allows the user to create a debit voucher from the transaction	•Tick/untick / Edit Overpayment Account
11.Notes	•Adds additional remarks on the transaction	•Alphanumeric
12.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
14.Debit	•Debit Amount for the Transaction	•Number
15.Credit	•Credit Amount for the Transaction	•Number

Receipt Voucher Option

File:Receipt Voucher Option.png

Receipt Voucher Option

Notes:

• For detailed steps on how to export a Receipt Voucher, you can visit the Receipt Voucher Job Aids which can be found here

Receipt Voucher Record Option

Actions Available base on Sales Quotation Record Status

Status	View	Edit	Print	Post	Unpost	Cancel
UNPOSTED	☑	☑	☑	☑		☑
POSTED	☑		☑		☑
CANCELLED	☑		☑

Notes:

• The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on OPEN Status
• Credit Voucher tagged will revert it status to Active when the Receipt Voucher has been Cancelled.

• Partially used Credit Voucher cannot be edited even the Receipt Voucher corresponding to it is still open.

Creating Credit Voucher

1. Click Receipt Voucher from Financial Module
2. Under Receipt Voucher, Click Add Receipt Voucher
3. Select a Customer then tick the Advance Payment Option
4. Fill up the required fields for Header and Accounting details then click Save

Applying Credit Voucher

1. Under Create Receipt Voucher, Select A Customer and tagged a Receivable
2. Click Credits
3. Click the Vouchers need to Apply in the Transaction then click Tag
   

Categories:

Modules
Financials	Accounts Receivable | Credit Voucher | Financials
Maintenance	Bank | Customer | Chart of Account
Job Aid Modules
Financials Aids	Accounts Receivable Aids | Credit Voucher Aids
Maintenance Aids	Bank Aids | Customer Aids | Chart of Accounts Aids
Others	Sales Process