Purchase Requisition

Purchase | Purchase Requisition Aids | Import Purchase Order | Purchase Order | Purchase Receipt

Purchase Requisition

This module allows the user to create a document to create an order request on their company.

Requirements before using Purchase Requisition

• The user should setup the following Maintenance Module in order to proceed on using the Purchase Requisition
  1. Item Master
  2. Users
• For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
  1. Item Master Aids
  2. Users Aids

Purchase Requisition List

File:Purchase Requisition Record List.png

Purchase Requisition Record List

Adding Purchase Requisition

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• Adding Purchase Requisition Information

Field	Description	Expected Values
1.Requestor	•User that request for the items to be purchased	•User List provided in the Users Maintenance Module
2.Department	•Reference number of the Invoice Transaction	•Text
3.Transaction Date	•Due date of the Sales Invoice	•Date
4.Date Needed	•Date when the request items are needed	•Date
5.Expiration Date	•Other Remarks for the transaction	•Date
6.Notes	•Other remarks for the transaction	•Alphanumeric
7.Item	•Item list to be requested on the transaction	•Item List Provided in the Item Master Maintenance Module
8.Description	•Description of the Item	•Alphanumeric
9.Quantity	•Quantity of Items	•Numeric
10.UOM(Unit of Measure)	•Unit of Measure of an Item	•Unit of Measure assigned to an Item under Item Master Maintenance Module

Notes:

• Requestor should be on ACTIVE status when using it upon creating or editing a transaction.
  • Requestor can be seen on Users Maintenance Module.
• Item should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Item Master Maintenance Module.

• For detailed steps on how to create a Purchase Requisition, you can visit the Purchase Requisition Job Aids which can be found here

Editing Purchase Requisition

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• Editing Purchase Requisition Information

Field	Description	Expected Values
1.Requestor	•User that request for the items to be purchased	•User List provided in the Users Maintenance Module
2.Department	•Reference number of the Invoice Transaction	•Text
3.Transaction Date	•Due date of the Sales Invoice	•Date
4.Date Needed	•Date when the request items are needed	•Date
5.Expiration Date	•Other Remarks for the transaction	•Date
6.Notes	•Other remarks for the transaction	•Alphanumeric
7.Item	•Item list to be requested on the transaction	•Item List Provided in the Item Master Maintenance Module
8.Description	•Description of the Item	•Alphanumeric
9.Quantity	•Quantity of Items	•Numeric
10.UOM(Unit of Measure)	•Unit of Measure of an Item	•Unit of Measure assigned to an Item under Item Master Maintenance Module

Notes:

• The user can only edit the Purchase Requisition Entry if the record is on DRAFT status.

• Requestor should be on ACTIVE status when using it upon creating or editing a transaction.
  • Requestor can be seen on Users Maintenance Module.

• Items should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Item Master Maintenance Module.
  • Past Transactions with INACTIVE item prior to its deactivation can still be used.

• For detailed steps on how to edit a Purchase Requisition, you can visit the Purchase Requisition Job Aids which can be found here

Purchase Requisition Options

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Purchase Requisition Options

• For detailed steps on how to export a Purchase Requisition, you can visit the Purchase Requisition Job Aids which can be found here

Purchase Requisition Record Options

File:Purchase Requisition Record Options.png

Purchase Requisition Record Options

Notes:

• The user can only cancel the record if the Transaction is still on PENDING status.

• For detailed steps on how to view, edit, print and Print a Purchase Requisition, you can visit the Purchase Requisition Job Aids which can be found here.

Purchase Requisition View Record

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Notes:

• The user can edit the details while viewing the record.

• For detailed steps on how to view a Purchase Requisition, you can visit the Purchase Requisition Job Aids which can be found here