AP Detailed Report

Financial Statement | AP Detailed Report | Accounts Payable

AP Detailed Report

AP Detailed Report refers to the list of detailed supplier with unpaid invoices.

Requirements before using AP Detailed Report

• The user should setup have the following records in order to proceed on using the AP Detailed Report
  1. Supplier
  2. Accounts Payable

AP Detailed Report Terms on Oojeema Prime System

Field	Description
1. Record Filter(Date Range, Supplier)	Provides a set of filter option for precise searching of records. Date Range is set default at the current date Supplier is automatically set to Filter: All
2. Export	Allows the user to Export the records into Spreadsheet.
3. Supplier Code	Reference Code for supplier record.
4. Supplier Name	The Supplier Name affiliated to the Supplier Code. Supplier Name can be edited in Supplier Maintenance Module.
5. Voucher Number	Reference Number of a specific Accounts Payable.
6. Transaction Date	Date when the Voucher was created.
7. Remarks	Notes or descriptions attached on the Payable.
8. Amount	Total Amount of the Payable
9. Amount Paid	The Total Amount paid for the Receivable (It can be partial or whole)
10. Balance	The remaining Balance after computing the Total amount less the Amount Paid. AP detailed report will clear the record of the Accounts Payable when the remaining balance reaches zero.

Notes:

• Supplier Status must be ACTIVE in order to check its status in the AP Detailed Report.
  • Supplier Records can be seen in Supplier Maintenance Module

Exporting AP Detailed Report

1. Click Reports under Main Menu
2. Under Reports Page, click AP Detailed Report under Financial Statements section
3. Under AP Detailed Report, click the Export Button on the right side. Take note that you can filter the date and the supplier for precise exportation of records.

Viewing Vouchers on AP Detailed Report

1. Click Reports under Main Menu
2. Under Reports page, click AP Detailed Report under Financial Statements section
3. Under AP Detailed Report, click the reference links under Voucher Number column to check the records corresponding to the supplier’s transaction on a specific date.
   • The user may print the Issued Payment Information in the Payment Voucher details under view of Accounts Payable