Tax

Revision as of 10:58, 11 April 2022 by Gelo (talk | contribs)

Tax

This maintenance screen allows the user to configure and add tax types to be used on their transactions.

Requirements before using Tax
Tax Record List
Maintenance - Tax - Record List.png


Notes:

Adding Tax Record
  1. Click Tax under Maintenance Menu
  2. Under Tax Menu Screen, Click Add Tax
  3. Fill out the necessary fields then Click Save. Note: Fields with * are require fields
Maintenance - Tax - Add.png


Field Description Allowed Inputs Input Restrictions Character Limit Required Field?
1.Tax Code •Reference Code for Tax *Alphanumeric

*Special Characters

None 10 Yes
2.Tax Name •Name of Tax *Alphanumeric

*Special Characters

None 50 Yes
3.Tax Description •Description of Tax *Alphanumeric

*Special Characters

None 100 No
4.Tax Rate •Rate to be Apply when applying tax *Numeric *Alphabet

*Special Characters

5 Yes
5.Tax Type •Nature of Tax *Input Tax

*Output Tax

*Percentage Tax

*Withholding Tax

Any inputs not mentioned in the required inputs N/A Yes
6.Tax Account •Account to be applied when applying tax *Account Code under Account List provided  in Chart of Account Maintenance Module Any inputs not mentioned in the required inputs N/A Yes
7.Transaction Type •Type of Transaction when applying Tax *Sales

*Purchase

*Both

Any inputs not mentioned in the required inputs N/A Yes

Notes:

  • Tax Code is a unique required field in the Module. This field cannot be edited once the Tax Record is created.
  • Tax Count is a required field. Accounts can be used from Chart of Account as long as the status of that account is ACTIVE
View Tax Record
  1. Go to Maintenance then click Tax
  2. Select a Tax that needs to view its details. Click the drop-down arrow then click View.
  3. The user has an option to Edit the Tax Record upon viewing it.
Maintenance - Tax - View.png


Editing Tax Record
  1. Go to Maintenance then click Tax
  2. Select the Tax that needs an update. Click the drop-down arrow then click Edit
  3. Update the necessary Fields and Click Save
Maintenance - Tax - Edit.png
Field Description Allowed Inputs Input Restrictions Character Limit Required Field?
1.Tax Code •Reference Code for Tax None None 10 Yes
2.Tax Name •Name of Tax *Alphanumeric

*Special Characters

None 50 Yes
3.Tax Description •Description of Tax *Alphanumeric

*Special Characters

None 100 No
4.Tax Rate •Rate to be Apply when applying tax *Numeric *Alphabet

*Special Characters

5 Yes
5.Tax Type •Nature of Tax *Input Tax

*Output Tax

*Percentage Tax

*Withholding Tax

Any inputs not mentioned in the required inputs N/A Yes
6.Tax Account •Account to be applied when applying tax *Account Code under Account List provided  in Chart of Account Maintenance Module Any inputs not mentioned in the required inputs N/A Yes
7.Transaction Type •Type of Transaction when applying Tax *Sales

*Purchase

*Both

Any inputs not mentioned in the required inputs N/A Yes


Field Description Expected Output
1.Tax Name •Name of Tax •Alphanumeric
2.Tax Description •Description of Tax •Alphanumeric
3.Tax Rate •Rate to be Apply when applying tax •Number
4.Tax Type •Nature of Tax •Tax Type Field List
5.Tax Account •Account to be applied when applying tax •Account List under Chart of Account Maintenance Module
6.Transaction Type •Type of Transaction when applying Tax •Sales/Purchase/Both

Notes:

  • Tax Count is a required field. Accounts can be used from Chart of Accounts as long as the status of that account is ACTIVE
Importing and Exporting Option

1. Under Tax Maintenance Screen, Click Options

2. Under Options, The user may Export or Import The Record

  • When Exporting the records, the user may also use the filter options through tabs for precise searching and exporting of records.
Maintenance - Tax - Export.png


  • When Importing the records, the user should follow the following steps provided in the Importing Tax Screen such as
Maintenance - Tax - Import.png


Field Description Allowed Inputs Input Restrictions Character Limit Required Field?
1.Tax Code •Reference Code for Tax None None 10 Yes
2.Tax Name •Name of Tax *Alphanumeric

*Special Characters

None 50 Yes
3.Tax Description •Description of Tax *Alphanumeric

*Special Characters

None 100 No
4.Tax Rate •Rate to be Apply when applying tax *Numeric *Alphabet

*Special Characters

5 Yes
5.Tax Type •Nature of Tax *Input Tax

*Output Tax

*Percentage Tax

*Withholding Tax

Any inputs not mentioned in the required inputs N/A Yes
6.Tax Account •Account to be applied when applying tax *Account Code under Account List provided  in Chart of Account Maintenance Module Any inputs not mentioned in the required inputs N/A Yes
7.Transaction Type •Type of Transaction when applying Tax *Sales

*Purchase

*Both

Any inputs not mentioned in the required inputs N/A Yes
Activating Tax Record

Tax can be Activated in two ways:

  • Using drop-down arrow of a record can be used in single record Activation
Maintenance - Tax - Activate1.png


  • Using Activate Button for activating multiple record
Maintenance - Tax - Activate2.png


Deactivating Tax Record

Tax can be deactivated in two ways:

  • Using drop-down arrow of a record can be used in single record deactivation
Maintenance - Tax - Deactivate1.png


  • Using Deactivate Button for deactivating multiple record
Maintenance - Tax - Deactivate2.png


Deleting Tax Record

Tax can be deleted in two ways:

  • Using drop-down arrow of a record can be used in single record deletion
Maintenance - Tax - Delete1.png


  • Using Delete Button for deleting multiple record
Maintenance - Tax - Delete2.png


Tax Record Option
Actions Available base on Tax Record Status
Status View Edit Deactivate Activate Delete
ACTIVE
INACTIVE

Notes:

  • The user can edit the details while viewing the record.
  • Tax that has been in transactions or other maintenance modules cannot be deleted.
  • INACTIVE Tax cannot be used in the transaction but the INACTIVE Tax on the past transactions can still use it.
  • Activating/Deactivating and Deleting of Records can be done in two ways.
    • For single records, the user may use the drop down arrow then the action that need to perform.
    • For multiple records, the user may tick the records then click the action button that need to perform
      • Click the Yes in the confirmation to proceed on the action taken.


Categories:
Modules
Maintenance Maintenance | Tax | ATC Code | Chart of Account
Sales Sales Quotation | Sales Order | Sales Invoice
Purchase Purchase Order
Financials Accounts Payable | Accounts Receivable
Inventory Inventory Adjustment