Accounts Receivable

Accounts Receivable

Allows the user to create a transaction for the balance due to a firm for goods and services delivered or used but not yet paid for by customers.

Accounts Receivable Record List

File:Accounts Receivable Record List.png

Accounts Receivable Record List

Adding Accounts Receivable

File:Adding Accounts Receivable.png

Adding Accounts Receivable

Field	Description	Expected Values
1.Customer	•Name of Customer	•Customer List provided in the Customer  Maintenance Module
2.Proforma	•Financial statements is to facilitate comparisons of historic data and projections of future performance.	•Proforma list provided in the Proforma Maintenance Module
3.Transaction Date	•Date when the Payable Transaction was created	•Date
4.Due Date	•Due date of Payable Transaction	•Date
5.Invoice No	•Invoice number reference for the transaction	•Alphanumeric
6.Reference No	•Reference No for the transaction	•Number
7.Notes	•Other Remarks on the Transaction	•Alphanumeric
8.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
9.Debit	•Debit Amount for the Transaction	•Number
10.Credit	•Credit Amount for the Transaction	•Number

Notes:

• Accounts Receivable Transactions are auto-generated when it is created from Delivery Receipt and it has a Sales Invoice in it.

• Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Accounts Maintenance Module.
• Proforma should be on "ACTIVE" status when using it upon creating or editing a transaction.
• Customer should be on "ACTIVE" status when using it upon creating or editing a transaction.

Editing Accounts Receivable

File:Editing Accounts Receivable.png

Editing Accounts Receivable

Field	Description	Expected Values
1.Customer	•Name of Customer	•Customer List provided in the Customer  Maintenance Module
2.Proforma	•Financial statements is to facilitate comparisons of historic data and projections of future performance.	•Proforma list provided in the Proforma Maintenance Module
3.Transaction Date	•Date when the Payable Transaction was created	•Date
4.Due Date	•Due date of Payable Transaction	•Date
5.Invoice No	•Invoice number reference for the transaction	•Alphanumeric
6.Reference No	•Reference No for the transaction	•Number
7.Notes	•Other Remarks on the Transaction	•Alphanumeric
8.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
9.Debit	•Debit Amount for the Transaction	•Number
10.Credit	•Credit Amount for the Transaction	•Number

Notes:

• Auto generated Accounts Receivable can only be edited through its reference Sales Invoice.

• Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Accounts Maintenance Module.
  • Past Transactions with "INACTIVE" item prior to its deactivation can still be used.
• Proforma should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • Past Transactions with "INACTIVE" item prior to its deactivation can still be used.
• Customer should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • Past Transactions with "INACTIVE" item prior to its deactivation can still be used.

Editing Accounts Receivable

Accounts Receivable Options

File:Accounts Receivable Options.png

Accounts Receivable Options

Accounts Receivable Importation Option

File:Accounts Receivable Importation Option.png

Accounts Receivable Importation Option

Accounts Receivable Record Option

File:Accounts Receivable Record Option.png

Accounts Receivable Record Option

Notes:

• The user can only Receive Payment the Accounts Receivable if the Receivable transaction has tag reference on it.
  • Posted Receivable can also received payments but cannot be edited.

Accounts Receivable View Record

File:Accounts Receivable View Record.png

Accounts Receivable View Record