Journal Voucher

Financials | Journal Voucher Aids | Depreciation Run

Journal Voucher

Allows the user to create a voucher to be used for financial activity like sales return and purchase return.

Requirements before using Disbursement Voucher

• The user should setup the following Maintenance Module in order to proceed on using the Journal Voucher
  • Chart of Account
  • Proforma
• For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
  • Chart of Accounts Aids
  • Proforma Aids

Journal Voucher Record List

File:Journal Voucher Record List.png

Journal Voucher Record List

Adding Journal Voucher

File:Adding Journal Voucher.png

Adding Journal Voucher

1.Voucher No.	•Voucher Number of the Transaction upon creation	•Alphanumeric(Auto-Generated)
2.Reference No.	•Reference Number of the Transaction	•Alphanumeric
3.Transaction Date	•Date when the Transaction was Created	•Date
4.Proforma	•Financial statements is to facilitate comparisons of historic data and projections of future performance.	•Proforma list provided in the Proforma Maintenance Module
5.Notes	•Other Remarks on the Transaction	•Alphanumeric
6.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
7.Description	•Any remarks or description on the Account	•Alphanumeric
8.Debit	•Debit Amount for the Transaction	•Number
9.Credit	•Credit Amount for the Transaction	•Number

Notes:

• Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Proforma Maintenance Module
  • Past Transactions with INACTIVE Proforma prior to its deactivation can still be used.
• Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Account Maintenance Module.
• Journal Voucher is autogenerated when Running a Depreciation.
• Journal Voucher is autogenerated when creating a Sales Return.
• Journal Voucher is autogenerated when creating a Purchase Return.
• Only one user can use Add Voucher function at a time.
• For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here

Editing Journal Voucher

File:Editing Journal Voucher.png

Editing Journal Voucher

Field	Description	Expected Values
1.Voucher No.	•Voucher Number of the Transaction upon creation	•Alphanumeric(Auto-Generated)
2.Reference No.	•Reference Number of the Transaction	•Alphanumeric
3.Transaction Date	•Date when the Transaction was Created	•Date
4.Proforma	•Financial statements is to facilitate comparisons of historic data and projections of future performance.	•Proforma list provided in the Proforma Maintenance Module
5.Notes	•Other Remarks on the Transaction	•Alphanumeric
6.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
7.Description	•Any remarks or description on the Account	•Alphanumeric
8.Debit	•Debit Amount for the Transaction	•Number
9.Credit	•Credit Amount for the Transaction	•Number

Notes:

• Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Proforma Maintenance Module
  • Past Transactions with INACTIVE Proforma prior to its deactivation can still be used.
• Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Account Maintenance Module.

• When Sales Return record was updated, the Journal Voucher corresponds to it will also be updated.
• Journal Vouchers that are auto-generated from Payment Voucher cannot be edited.
• Only one user can use Edit Voucher function at a time.
• For detailed steps on how to edit a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here

Journal Voucher Options

File:Journal Voucher Options.png

Journal Voucher Options

• For detailed steps on how to Export and Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here

Journal Voucher Importing Option

File:Journal Voucher Importing Options.png

Journal Voucher Importing Options

• For detailed steps on how to Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here

Journal Voucher Record Options

File:Journal Voucher Record Options.png

Journal Voucher Record Options

Notes:

• For detailed steps on how to View, Edit, Print and Cancel a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here

Journal Voucher View Record

File:Journal Voucher View Record.png

Journal Voucher View Record

• For detailed steps on how to View a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here

Categories:

Modules
Financials	Financials | Journal Voucher | Depreciation Run
Inventory	Purchase Return | Sales Return
Maintenance	Proforma | Chart of Account
Job Aid Modules
Financials Aids	Journal Voucher Aids | Depreciation Run Aids
Inventory Aids	Purchase Return Aids | Sales Return Aids
Maintenance Aids	Proforma Aids | Chart of Accounts Aids