AP Transaction Report

Financial Statement | AP Transaction Report | AP Transaction Report Aids | Accounts Payable

AP Transactions Report

AP Transaction Report - refers to the list of detailed supplier's invoices

Requirements before using AP Transaction Report

• The user should setup have the following records in order to proceed on using the AP Transaction Report
  1. Supplier
  2. Accounts Payable
  3. Payment Voucher

AP Transaction Report Terms on Oojeema Prime System.

Field	Description
1. Record Filter(Date Range, Supplier)	Provides a set of filter option for precise searching of records. Date Range is automatically set for the current month Supplier is automatically set to filter all
2. Export	Allows the user to Export the record into Spreadsheet
3. Supplier Code	Reference Code for customer record. The set of Suppliers and Supplier Code can be seen in Supplier Maintenance Module. Supplier Codes is a unique field on Supplier Maintenance Module, thus, it cannot be edited once created.
4. Supplier Name	The Supplier Name affiliated to the Supplier Code. Supplier Name can be edited in Supplier Maintenance Module.
5. Voucher Name	Reference Number of a specific Accounts Payable.
6. Payment Voucher	Reference Voucher used to pay the Accounts Payable In most cases, Payment Voucher is used
7. Transaction Date	Date when the Voucher was created.
8. Invoice No.	Reference No. of the source transaction of the Accounts Payable
9. Amount	Total Amount of the Payable
10. Amount Applied	The Total Amount paid for the Payable (It can be partial or whole)
11. Balance	The remaining Balance after computing the Total amount less the Amount Applied.
12. Remarks	Any information or notes applied in the specific Payable
13.Terms	The set default days on the supplier for them to pay their outstanding balance on their payable.
14. Status	The current status of the Voucher used in the Payable (It can be Posted/Open/Cancelled)

Notes:

• Supplier Status must be ACTIVE in order to check its status in the AP Transaction Report.
  • Supplier Records can be seen in Supplier Maintenance Module

Exporting AP Transaction Report

1. Under the Main Menu, Click Reports
2. Under Reports Menu, Click AP Transaction Report under Financial Statement Reports.
3. Under AP Transaction Report, click the Export Button on the right side. Take note that you can filter the date range and the supplier for precise exportation of records.

Viewing Vouchers on AP Transaction Report

1. Under the Main Menu, Click Reports
2. Under Reports Menu, Click AP Transaction Report under Financial Statement Reports.
3. Under AP Transaction Report, Check the Voucher Number Column, you will see the voucher list with links for a specific date. Click on the voucher number to redirect you to the View mode of the selected Voucher.