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Account Codes
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- Last edited 2 years ago by Gelo
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Account Codes
This maintenance screen allows users to configure accounting entry preferences for transactions.
This is not to be mistaken with the Chart of Account maintenance
Requirements before using Account Codes
- The user should setup the following Maintenance Module in order to proceed on using the Account Codes
List of system defined accounts:
- DFG - Defective Goods Expense
- AAR - Accounts Receivable (Accrual)
- ACOG - Cost of Goods (Accrual)
- ADV - Advance/Down Payment
- ASP - Sales - Parts (Accrual)
- IC - Inventory Clearing
- INVR - Inventory Replacement
- IS - Income Summary
- OP - Over Payment
- SRA - Sales Return Account
- YEC - Year-End Closing
- DC - Discount
Changing Accounting Details of Account Codes
- Click Account Codes under Maintenance Menu
- Under Account Codes, the user may change its accounting details by clicking the dropdown arrow of Purchase Account or Sales Account
- Click Save
| Field | Description | Expected Values |
|---|---|---|
| 1.Sales Account | • Account use when using the code in selling. | • Account List provided under Chart of Accounts Module |
| 2.Purchase Account | • Account use when using the code in purchasing. | • Account List provided under Chart of Accounts Module |
Use of System Defined Accounts
| Account Codes | Transaction |
|---|---|
| •DFG - Defective Goods Expense | • Sales Return / Purchase Return |
| •ADV - Advance/Down Payment | • Receipt Voucher / Payment Voucher |
| •ACOG - Cost of Goods (Accrual) | • Auto-generated Accounts Receivable when creating Delivery Receipt. |
| •IC - Inventory Clearing | • Sales Return / Purchase Return |
| •INVR - Inventory Replacement | • Sales Return / Purchase Return |
| •IS - Income Summary | • Closing of Books / Trial Balance |
| •OP - Over Payment | • Receipt Voucher / Payment Voucher |
| •SRA - Sales Return Account | • Sales Return |
| •YEC - Year-End Closing | • Closing of Books / Trial Balance |
| •DC - Discount | • Sales Module / Purchase |
| Modules | |
|---|---|
| Maintenance | Maintenance | Account Class | Account Codes | Chart of Account |
| Sales | Sales | Delivery Receipt |
| Purchase | Purchase | Purchase Receipt |
| Financials | Accounts Receivable | Accounts Payable | Payment Voucher | Receipt Voucher |
| Inventory | Sales Return | Purchase Return |
| Report Modules | |
| Financials Statement | Trial Balance |