Check List

Financial Statement | Check List | Payment Voucher

Check List

Check List Menu

Check List refers to the list of Issued Checks in a given period of time.

Requirements before using Check List

• The user should have the following records in order to proceed on using the Check List
  1. Bank
  2. Supplier
  3. Payment Voucher

Check List Record Status

Status	Description
PREPARED	Check is issued and prepared and can be released, prepared or cancelled
RELEASE	Check has been issued and release it for payment purposes.
VOID	Voiding and disabling the effectivity of check so that it cannot be used on Payments.
CANCELLED	If the Check is Cancelled

Check List terms on Oojeema Prime:

Field	Description
1. Check Actions(Release, Void, Cancel)	Set of Actions on changing the status of a specific Check Release - Check has been issued and release it for payment purposes. Void - Voiding and disabling the effectivity of check so that it cannot be used on Payments. Cancel - Cancelling the issued Checks.
2. Record Filter(Partners, Date Range, Bank, Search Bar, Status Bar)	Provides a set of filter option for precise searching of records.
3. Export	Allows the user to Export the Records in the spreadsheet
4. Status Tab	Set of Filter Tabs based from the status of Check
5. Check Date	Date when the check was issued.
6. Check Number	Reference number of Check
7. Invoice Number	Invoice number assigned for the specific Check
8. Voucher Number	Voucher number where the check is applied
9. Bank	Bank where the check is issued.
10. Partner	Partner where the check will be issued.
11. Amount	The Amount issued on the check.
12. Release Date	Date where the check will be released.
13. Remarks	Any notes or remarks when the check was released.
14. Cleared Date	Date when the check is considered as cleared.
15. Check Status	The status of the check if it is Prepared/Void/Released/Cancelled

Releasing Check

1. Click Reports under Main Menu
2. Under Reports page, click Check List under Financial Statements section
3. Under Check List, Tick the voucher/s that need to Release then click the Release button Note: The user can only release a check if the status of the check is posted.
4. Click Save then click Yes on the confirmation to Release the Check

Release Check Menu List:

Field	Description
1. Release Date	The date when the Check will be release.
2. Remarks	Any description or notes to be attach when releasing the check. Notes:

Notes:

• Bank Status should be ACTIVE in order to check its check status.
  • This can be seen in Bank Maintenance Module.
  • Any Check issued in the INACTIVE bank cannot be used for new transactions
• Partners is the combination of Suppliers and Customers.
  • The status of Suppliers can be seen in Supplier maintenance module.
  • The Suppliers must be on ACTIVE status in order for them to be search.

Voiding Check on Check List

1. Click Reports under Main Menu
2. Under Reports Page, Click Check List under Financial Statement Reports.
3. Under Check List, Tick the voucher/s that need to Void then click the Void button
4. Click Save then click Yes on the confirmation to Void the Check

Cancelling Check on Check List

1. Click Reports under Main Menu
2. Under Reports Page, Click Check List under Financial Statement Reports.
3. Under Check List, Tick the voucher/s that need to Cancel then click the Cancel button
4. Click Save then click Yes on the confirmation to Cancel the Check

Viewing Check on Check List

1. Click Reports under Main Menu
2. Under Reports Page, Click Check List under Financial Statement Reports.
3. Under Check List, Click the Voucher links under Voucher Number Column to view the corresponding records

Note:

• The user may print the The check while viewing the Payment Voucher

Exporting Check List

1. Under the Main Menu, Click Reports
2. Under Reports Page, Click Check List under Financial Statement Reports.
3. Under Check List, Click the Export button on the right side of the screen. The user may filter the date range, supplier, bank or the search bar for precise exportation of records