Receipt Voucher

Receipt Voucher

Allows the user to create a transaction from Accounts Receivable for the amounts to be paid by the customer.

Receipt Voucher Record List

File:Receipt Voucher Record List.png

Receipt Voucher Record List

Adding Receipt Voucher

File:Adding Receipt Voucher.png

Adding Receipt Voucher

Field	Description	Expected Value
1.Customer	•Name of Customer	•Customer List in the Supplier Maintenance Module
2.Total Receivable	•Receivables to be tagged on the Transaction	•Accounts Receivables Provided in the Accounts Receivables Financial Module
3.Credit	•Credit Vouchers to be tagged on the Transaction	•List of Credit Vouchers provided in the Credit Voucher Financial Module
4.CWT	•Credit Withholding Tax	•Tick/Untick
5.Voucher Date	•Date when the voucher was created	•Date
6.Payment Mode	•Mode of Payment for the Transaction	•Cash/Check
7.OR No.	•Original Receipt Number for Reference	•Alphanumeric
8.Advance Payment	•Allows the user to create a credit voucher from the Transaction	•Tick/untick / Edit down payment Account
9.Overpayment	•Allows the user to create a debit voucher from the transaction	•Tick/untick / Edit Overpayment Account
10.Notes	•Adds additional remarks on the transaction	•Alphanumeric
11.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
12.Debit	•Debit Amount for the Transaction	•Number
13.Credit	•Credit Amount for the Transaction	•Number

Notes

• Customer should be on "ACTIVE" status when creating or editing a transaction.
• Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Accounts Maintenance Module.
• By ticking Advance Payment, the user can create a Credit Voucher.
• Only one user can Add Receipt Voucher function at a time.

Editing Receipt Voucher

File:Editing Receipt Voucher.png

Editing Receipt Voucher

Field	Description	Expected Value
1.Customer	•Name of Customer	•Customer List in the Supplier Maintenance Module
2.Total Receivable	•Receivables to be tagged on the Transaction	•Accounts Receivables Provided in the Accounts Receivables Financial Module
3.Credit	•Credit Vouchers to be tagged on the Transaction	•List of Credit Vouchers provided in the Credit Voucher Financial Module
4.CWT	•Credit Withholding Tax	•Tick/Untick
5.Voucher Date	•Date when the voucher was created	•Date
6.Payment Mode	•Mode of Payment for the Transaction	•Cash/Check
7.OR No.	•Original Receipt Number for Reference	•Alphanumeric
8.Advance Payment	•Allows the user to create a credit voucher from the Transaction	•Tick/untick / Edit down payment Account
9.Overpayment	•Allows the user to create a debit voucher from the transaction	•Tick/untick / Edit Overpayment Account
10.Notes	•Adds additional remarks on the transaction	•Alphanumeric
11.Deposit To	•Bank to be Deposit the check	•Alphanumeric
12.Check Number	•Check reference number	•Number
13.Check Date	•Date when the check was issued	•Date
14.Amount	•Amount of Check	•Amount/Number
15.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
16.Debit	•Debit Amount for the Transaction	•Number
17.Credit	•Credit Amount for the Transaction	•Number

Notes

• Only one user can Edit Receipt Voucher function at a time.

• Customer should be on "ACTIVE" status when creating or editing a transaction.
  • Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
• Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Accounts Maintenance Module.
  • Past Transactions with "INACTIVE" status prior to its deactivation can still be used.

Receipt Voucher Option

File:Receipt Voucher Option.png

Receipt Voucher Option

Receipt Voucher Record Option

File:Receipt Voucher Record Option.png

Receipt Voucher Record Option

Notes:

• The user can only Cancel the Receipt Voucher if the status of the said Voucher is still on "OPEN" Status
• Credit Vouchers tagged will revert it status to Active when the Receipt Voucher has been Cancelled.

Receipt Voucher View Record

File:Receipt Voucher View Record.png

Receipt Voucher View Record