Accounts Receivable

Financials | Accounts Receivable | Credit Voucher | Receipt Voucher

Accounts Receivable

Allows the user to create a transaction for the balance due to a firm for goods and services delivered or used but not yet paid for by customers.

Accounts Receivable Record List

File:Accounts Receivable Record List.png

Accounts Receivable Record List

Adding Accounts Receivable

File:Adding Accounts Receivable.png

Adding Accounts Receivable

• Adding Accounts Receivable Information

Field	Description	Expected Values
1.Customers	•Name of Customer	•Customer List provided in the Customer  Maintenance Module
2.Proforma	•Financial statements is to facilitate comparisons of historic data and projections of future performance.	•Proforma list provided in the Proforma Maintenance Module
3.Transaction Date	•Date when the Payable Transaction was created	•Date
4.Due Date	•Due date of Payable Transaction	•Date
5.Invoice No	•Invoice number reference for the transaction	•Alphanumeric
6.Reference No	•Reference No for the transaction	•Number
7.Notes	•Other Remarks on the Transaction	•Alphanumeric
8.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
9.Debit	•Debit Amount for the Transaction	•Number
10.Credit	•Credit Amount for the Transaction	•Number

Notes:

• Accounts Receivable Transactions are auto-generated when it is created from Delivery Receipt and it has a Sales Invoice in it.

• Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Account Maintenance Module.
• Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Proforma Maintenance Module
• Customer should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Customers Maintenance Module

• For detailed steps on how to Add an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here

Editing Accounts Receivable

File:Editing Accounts Receivable.png

Editing Accounts Receivable

• Editing Accounts Receivable Information

Field	Description	Expected Values
1.Customers	•Name of Customer	•Customer List provided in the Customer  Maintenance Module
2.Proforma	•Financial statements is to facilitate comparisons of historic data and projections of future performance.	•Proforma list provided in the Proforma Maintenance Module
3.Transaction Date	•Date when the Payable Transaction was created	•Date
4.Due Date	•Due date of Payable Transaction	•Date
5.Invoice No	•Invoice number reference for the transaction	•Alphanumeric
6.Reference No	•Reference No for the transaction	•Number
7.Notes	•Other Remarks on the Transaction	•Alphanumeric
8.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
9.Debit	•Debit Amount for the Transaction	•Number
10.Credit	•Credit Amount for the Transaction	•Number

Notes:

• Auto generated Accounts Receivable can only be edited through its reference Delivery Receipt.

• Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Account Maintenance Module.
  • Past Transactions with INACTIVE status prior to its deactivation can still be used.
• Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Proforma Maintenance Module
  • Past Transactions with INACTIVE status prior to its deactivation can still be used.
• Customer should be on ACTIVE status when using it upon creating or editing a transaction.
  • This can be seen in Customers Maintenance Module
  • Past Transactions with INACTIVE status prior to its deactivation can still be used.

• For detailed steps on how to Edit an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here

Accounts Receivable Options

File:Accounts Receivable Options.png

Accounts Receivable Options

• For detailed steps on how to Import and Export an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here

Accounts Receivable Importation Option

File:Accounts Receivable Importation Option.png

Accounts Receivable Importation Option

• For detailed steps on how to Import an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here

Accounts Receivable Record Option

File:Accounts Receivable Record Option.png

Accounts Receivable Record Option

Notes:

• The user can only Receive Payment the Accounts Receivable if the Receivable transaction has tag reference on it.
  • Posted Receivable can also received payments but cannot be edited.

• For detailed steps on how to View, Edit, Print, Post and Cancel an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here

Accounts Receivable View Record

File:Accounts Receivable View Record.png

Accounts Receivable View Record

• For detailed steps on how to View an Accounts Receivable, you can visit the Accounts Receivable Job Aids which can be found here