Chart of Account

Maintenance | Account Class | Account Codes | Chart of Accounts Aids

Chart of Account

A chart of accounts is a list of the categories used by an organization to classify and distinguish financial assets, liabilities, and transactions

Chart of Account Record List

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Chart of Account Record List

Adding Chart of Account

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Adding Chart of Account

Field	Description	Expected Values
1.Account Code	•Reference Code for the Account	•Alphanumeric
2.Account Name	•Name of the Account	•Alphanumeric
3.Account Class	•Class of the Account	•Account Class List provided in Account Class Maintenance Module
4.FS Presentation	•Presentation of Financial Statements	•Balance Sheet/Income Statement
5.Account Type	•Type of Account	•Child/Parent/Both
6.Parent Account Title	•Parent Account related on the Account	•Parent Account Title List
7.Account Nature	•Nature of Account if it is Debit or Credit	•Debit/Credit

Notes:

• When creating a Chart of Accounts, account class field is required, make sure to check the Account Class module first when creating a Chart of Accounts
• Detailed instructions on how to create a Chart of Account, you can visit the Chart of Account Job Aids which can be found here

Editing Chart of Account

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Editing Chart of Account

Field	Description	Expected Values
1.Account Code	•Reference Code for the Account	•Alphanumeric
2.Account Name	•Name of the Account	•Alphanumeric
3.Account Class	•Class of the Account	•Account Class List provided in Account Class Maintenance Module
4.FS Presentation	•Presentation of Financial Statements	•Balance Sheet/Income Statement
5.Account Type	•Type of Account	•Child/Parent/Both
6.Parent Account Title	•Parent Account related on the Account	•Parent Account Title List
7.Account Nature	•Nature of Account if it is Debit or Credit	•Debit/Credit

Notes:

• Detailed instructions on how to edit a Chart of Account, you can visit the Chart of Account Job Aids which can be found here

Chart of Account Options

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Chart of Account Options

Notes:

• Detailed instructions on how to Export and Import a Chart of Account, you can visit the Chart of Account Job Aids which can be found here

Chart of Account Importing Option

File:Chart of Account Importing Option.png

Chart of Accounts Importing Option

Notes:

• Detailed instructions on how to import a Chart of Account, you can visit the Chart of Account Job Aids which can be found here

Chart of Account Record Option

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Chart of Account Record Option

Notes:

• Charts of accounts are important when creating or editing the following Module since it needs accounting details to proceed with the transaction
  • Accounts Payable
  • Accounts Receivable
  • Debit Memo
  • Credit Memo
  • Disbursement Voucher
  • Journal Voucher
  • Petty Cash
  • Payment Voucher
  • Receipt Voucher

• The list of accounts can be used as long as its status is ACTIVE
• INACTIVE accounts cannot be used in the transaction but the INACTIVE accounts on the past transactions can still use it.

• Detailed instructions on how to View, Edit, Deactivate/Activate and delete a Chart of Account, you can visit the Chart of Account Job Aids which can be found here

Chart of Account View Record

File:Chart of Account View Record.png

Chart of Account View Record

Notes:

• The user has an option to Edit the details when viewing the record.

• Detailed instructions on how to view a Chart of Account, you can visit the Chart of Account Job Aids which can be found here