Supplier

Maintenance | Supplier Aids

Supplier

This maintenance screen allows the user to configure and add Supplier to be assigned when purchasing transactions

Supplier Record List

File:Supplier Record List.png

Supplier Record List

Notes:

• Supplier is required field on the transactions related to payments
  • The Supplier must be ACTIVE in order to use it on the following transactions:
    • Import Purchase Order
    • Purchase Order
    • Purchase Receipt
    • Accounts Payable
    • Payment Voucher
    • Credit Memo
    • Debit Memo
    • Debit Voucher
    • Disbursement Voucher
    • Petty Cash

Adding Supplier

File:Adding Supplier.png

Adding Supplier

Field	Description	Expected Values
1.Code	•Reference Code of the Supplier	•Alphanumeric
2.Company Name	•Supplier's COmpany Name	•Alphanumeric
3.Address	•Address of the Supplier	•Alphanumeric
4.Email	•Email of the Supplier	•Alphanumeric
5.Business Type	•Business Type of the Supplier's Company	•Individual/Corporate
6.Contact Number	•Contact Number of the Supplier	•Number
7.First Name	•First Name of the Contact Person	•Alphanumeric
8.Last Name	•Last Name of the Contact Person	•Alphanumeric
9.Payment Terms	•Days on completing the sale	•Number
10.TIN	•Tax Identification Number of the Contact person	•Number

Notes:

• Code is a required unique field on Supplier Module. This cannot be edited once created.
• For detailed instructions on how to create a Supplier Record, the user may visit the Supplier Job Aids which can be found here

Editing Supplier

File:Editing Supplier.png

Editing Supplier

Field	Description	Expected Values
1.Company Name	•Supplier's COmpany Name	•Alphanumeric
2.Address	•Address of the Supplier	•Alphanumeric
3.Email	•Email of the Supplier	•Alphanumeric
4.Business Type	•Business Type of the Supplier's Company	•Individual/Corporate
5.Contact Number	•Contact Number of the Supplier	•Number
6.First Name	•First Name of the Contact Person	•Alphanumeric
7.Last Name	•Last Name of the Contact Person	•Alphanumeric
8.Payment Terms	•Days on completing the sale	•Number
9.TIN	•Tax Identification Number of the Contact person	•Number

Notes:

• For detailed instructions on how to edit a Supplier Record, the user may visit the Supplier Job Aids which can be found here

Supplier Option

File:Supplier Option.png

Supplier Option

Notes:

• For detailed instructions on how to Export and Import a Supplier Record, the user may visit the Supplier Job Aids which can be found here

Supplier Importing Option

File:Supplier Importing Option.png

Supplier Importing Option

Notes:

• For detailed instructions on how to Import a Supplier Record, the user may visit the Supplier Job Aids which can be found here

Supplier Record Option

File:Supplier Record Option.png

Supplier Record Option

Notes:

• For detailed instructions on how to View, Edit, Deactivate / Activate and Delete a Supplier Record, the user may visit the Supplier Job Aids which can be found here

Supplier View Record

File:Supplier View Record.png

Supplier View Record

Notes

• The user is allowed to edit the details when viewing the record.
• For detailed instructions on how to View and Edit a Supplier Record, the user may visit the Supplier Job Aids which can be found here