Proforma

Maintenance | Proforma Aids | Chart of Account

Proforma

This maintenance screen allows the users to configure and add the proforma for specific transaction types.

Requirements before using Proforma

• The user should setup the following Maintenance Module in order to proceed on using the Proforma
  1. Chart of Accounts
• For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
  1. Chart of Accounts Aids

Proforma Record List

File:Proforma Record List.png

Proforma Record List

Notes:

• Modules that requires Proforma must be available in the Users Group. The modules that has Proforma field are the following:
  • Accounts Payable
  • Accounts Receivable
  • Credit Memo
  • Debit Memo
  • Disbursement Voucher
  • Journal Voucher

Adding Proforma

File:Adding Proforma.png

Adding Proforma

Field	Description	Expected Values
1.Proforma Code	•Reference Code for Proforma	•Alphanumeric
2.Transaction Type	•Transaction Type for the Proforma	•Transaction List Field
3.Proforma Description	•Description of the Proforma	•Alphanumeric
4.Account Code	•Account Code to be use on Proforma	•Account List Provided on Chart of Account Maintenance Module
5.Entry Type	•Entry Type of the Account Code	•Debit/Credit

Notes:

• Account Codes are required when creating or editing Proforma.
  • List of Account codes can be used as long as their status is ACTIVE
  • Account Codes can be check under Chart of Account Maintenance Module
• For further Instructions on how to Create a Proforma, the user may visit the Proforma Job Aids which can be found here

Editing Proforma

File:Editing Proforma.png

Editing Proforma

Field	Description	Expected Values
1.Transaction Type	•Transaction Type for the Proforma	•Transaction List Field
2.Proforma Description	•Description of the Proforma	•Alphanumeric
3.Account Code	•Account Code to be use on Proforma	•Account List Provided on Chart of Account Maintenance Module
4.Entry Type	•Entry Type of the Account Code	•Debit/Credit

Notes:

• Account Codes are required when creating or editing Proforma.
  • List of Account codes can be used as long as their status is ACTIVE
  • Account Codes can be check under Chart of Account Maintenance Module
• For further Instructions on how to edit a Proforma, the user may visit the Proforma Job Aids which can be found here

Proforma Options

File:Proforma Options.png

Proforma Options

Notes:

• For further Instructions on how to Import and Export a Proforma, the user may visit the Proforma Job Aids which can be found here

Proforma Importing Option

File:Proforma Importing Option.png

Proforma Importing Option

Notes:

• For further Instructions on how to Import a Proforma, the user may visit the Proforma Job Aids which can be found here

Proforma Record Option

File:Proforma Record Option.png

Proforma Record Option

Notes:

• Proforma can be used as long as its status is ACTIVE
  • Past Transactions that has Inactive Proforma can still be used prior to its deactivation.
• For further Instructions on how to View, Edit, Activate / Deactivate and Delete a Proforma, the user may visit the Proforma Job Aids which can be found here

Proforma View Record

File:Proforma View Record.png

Proforma View Record

Notes

• User can edit the details of the record while viewing the record.
• For further Instructions on how to View a Proforma, the user may visit the Proforma Job Aids which can be found here