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Journal Voucher

Revision as of 13:37, 7 May 2021 by Gelo (talk | contribs)


Journal Voucher

Allows the user to create a voucher to be used for financial activity like sales return and purchase return.

Requirements before using Disbursement Voucher
Journal Voucher Record List
File:Journal Voucher Record List.png
Journal Voucher Record List
Adding Journal Voucher
File:Adding Journal Voucher.png
Adding Journal Voucher
1.Voucher No. •Voucher Number of the Transaction upon creation •Alphanumeric(Auto-Generated)
2.Reference No. •Reference Number of the Transaction •Alphanumeric
3.Transaction Date •Date when the Transaction was Created •Date
4.Proforma •Financial statements is to facilitate comparisons of historic data and projections of future performance. •Proforma list provided in the Proforma Maintenance Module
5.Notes •Other Remarks on the Transaction •Alphanumeric
6.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
7.Description •Any remarks or description on the Account •Alphanumeric
8.Debit •Debit Amount for the Transaction •Number
9.Credit •Credit Amount for the Transaction •Number

Notes:

  • Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Proforma Maintenance Module
    • Past Transactions with INACTIVE Proforma prior to its deactivation can still be used.
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • Journal Voucher is autogenerated when Running a Depreciation.
  • Journal Voucher is autogenerated when creating a Sales Return.
  • Journal Voucher is autogenerated when creating a Purchase Return.
  • Only one user can use Add Voucher function at a time.
  • For detailed steps on how to create a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Editing Journal Voucher
File:Editing Journal Voucher.png
Editing Journal Voucher


Field Description Expected Values
1.Voucher No. •Voucher Number of the Transaction upon creation •Alphanumeric(Auto-Generated)
2.Reference No. •Reference Number of the Transaction •Alphanumeric
3.Transaction Date •Date when the Transaction was Created •Date
4.Proforma •Financial statements is to facilitate comparisons of historic data and projections of future performance. •Proforma list provided in the Proforma Maintenance Module
5.Notes •Other Remarks on the Transaction •Alphanumeric
6.Account •Account to be charged for credit and debit amount on the transaction •Account list in the Chart of Accounts Maintenance Module
7.Description •Any remarks or description on the Account •Alphanumeric
8.Debit •Debit Amount for the Transaction •Number
9.Credit •Credit Amount for the Transaction •Number

Notes:

  • Proforma should be on ACTIVE status when using it upon creating or editing a transaction.
    • This can be seen in Proforma Maintenance Module
    • Past Transactions with INACTIVE Proforma prior to its deactivation can still be used.
  • Account should be on ACTIVE status when using it upon creating or editing a transaction.
  • When Sales Return record was updated, the Journal Voucher corresponds to it will also be updated.
  • Journal Vouchers that are auto-generated from Payment Voucher cannot be edited.
  • Only one user can use Edit Voucher function at a time.
  • For detailed steps on how to edit a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Options
File:Journal Voucher Options.png
Journal Voucher Options
  • For detailed steps on how to Export and Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Importing Option
File:Journal Voucher Importing Options.png
Journal Voucher Importing Options
  • For detailed steps on how to Import a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher Record Options
File:Journal Voucher Record Options.png
Journal Voucher Record Options

Notes:

  • For detailed steps on how to View, Edit, Print and Cancel a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Journal Voucher View Record
File:Journal Voucher View Record.png
Journal Voucher View Record


  • For detailed steps on how to View a Journal Voucher, you can visit the Journal Voucher Job Aids which can be found here
Categories:
Modules
Financials Financials | Journal Voucher | Depreciation Run
Inventory Purchase Return | Sales Return
Maintenance Proforma | Chart of Account
Job Aid Modules
Financials Aids Journal Voucher Aids | Depreciation Run Aids
Inventory Aids Purchase Return Aids | Sales Return Aids
Maintenance Aids Proforma Aids | Chart of Accounts Aids