Oojeema Pro Expense Job Aids

Expense Job Aids

Managing Expense Transaction

Creating Purchase Transaction

1. Under Main Menu, Click Expense
2. Under Expense Menu, Click Create New Expense
3. Fill up the necessary fields on the Header Part
   • Take Note that the Vendor field is required for this transaction
   • User can add a Vendor under Vendor field by clicking the Drop-down arrow then choose Add New Vendor
     • Make sure to fill up the required fields in order to create new Vendor.
4. Fill up the Account Field
5. Click Save
   • User has an option on how the Invoice will be save. Below are the following options on saving an Invoice
     • Save - the system will save the Purchase Transaction and will redirect the user to Expense Module Menu
     • Save and New - the system will save the Purchase Transaction and will redirect the user to Create Expense Menu
     • Save and Preview - the system will save the Purchase Transaction and will redirect the user on viewing the Expense Transaction.
     • Save and Pay - the system will save the Expense Transaction and will redirect the user on Issue Payments Menu

Viewing Expense Transaction

1. Under Main Menu, Click Expense
2. Under Purchase Menu, Select a Expense Transaction that needs to view its Details, click the drop-down button then choose View
3. Under view Purchase, the user has an option to Issue Payment, Edit, Show its entries or Exit the Transaction

Editing Expense Transaction

1. Under Main Menu, Click Expense
2. Under Expense Menu, Select a Expense Transaction that needs to update its Details, click the drop-down button then choose Edit
3. Update the necessary fields
4. Click Save
   • User has an option on how the Invoice will be save. Below are the following options on saving an Invoice
     • Save - the system will save the Purchase Transaction and will redirect the user to Expense Module Menu
     • Save and New - the system will save the Purchase Transaction and will redirect the user to Create Expense Menu
     • Save and Preview - the system will save the Purchase Transaction and will redirect the user on viewing the Expense Transaction.
     • Save and Pay - the system will save the Expense Transaction and will redirect the user on Issue Payments Menu

Printing Expense Transaction

1. Under Main Menu, Click Expense
2. Under Expense Menu, Select a Expense Transaction that needs to print its Details, click the drop-down button then choose Print
   

Issuing Payment on Expense Transaction

1. Under Main Menu, Click Expense
2. Under Expense Menu, Select a Expense Transaction that needs to issue its payments, click the drop-down button then choose Issue Payment
3. Under Issue Payment Menu, fill up the necessary fields and click Save

Cancelling Expense Transaction

1. Under Main Menu, Click Expense
2. Under Expense Menu, Select a Expense Transaction that needs to cancel, click the drop-down button then choose Cancel
3. Click Yes to proceed in cancelling the Expense Transaction

Managing Imports and Exports of Expense

Exporting Purchases

1. Under Main Menu, Click Expense
2. Under Expense Menu, Click Options then choose Export Purchase
   • Take note that the user has an option to use the record filters for precise exporting of records

Importing Purchases

1. Under Main Menu, Click Expense
2. Under Expense Menu, Click Options then choose Import Purchase
3. Download the Template in the Link provided
4. Fill out the Template
5. Attach the Template then Click Import.
   

Issuing Payments on Expense Module

1. Under Main Menu, Click Expense
2. Under Expense Menu, Click Issue Payments
3. Fill up the necessary fields and choose the Expense Transactions that needs to be paid
4. Click Save