Disbursement Voucher

Financials | Disbursement Voucher Aids

Disbursement Voucher

Allows the user to create a voucher to be used to issue payments to vendors using clearing/deposit accounts.

Requirements before using Disbursement Voucher

• The user should setup the following Maintenance Module in order to proceed on using the Disbursement Voucher
  1. Chart of Account
  2. Supplier
• For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
  1. Chart of Accounts Aids
  2. Supplier Aids

Disbursement Voucher Record List

File:Disbursement Voucher Record List.png

Disbursement Voucher Record List.

Adding Disbursement Voucher

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Field	Description	Expected Values
1.Supplier	•Name of Supplier	•Supplier List provided in the Supplier  Maintenance Module
2.Reference No.	•Reference Number of the Transaction	•Alphanumeric
3.Voucher Date	•Date when the Voucher was Created	•Date
4.Payment Mode	•Mode of Payment of the Transaction	•Cash or Check
5.Notes	•Other Remarks on the Transaction	•Alphanumeric
6.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
7.Description	•Any remarks or description on the specific Accounting Details	•Alphanumeric
8.Debit	•Debit Amount for the Transaction	•Number
9.Credit	•Credit Amount for the Transaction	•Number
10.VAT	•VAT to be applied in the amount on the accounting details in the transaction	•Tick/Untick
11.Tax	•Type of Tax to be applied when the VAT is ticked	•Tax List provided in the Tax Maintenance Module

Notes:

• Supplier record should be ACTIVE when creating or editing a Disbursement Voucher.
  • This can be seen in Supplier Maintenance Module
  • Past Transactions with INACTIVE status prior to its deactivation can still be used.
• Accounting details should be ACTIVE when creating or editing a Disbursement Voucher.
  • List of Accounts can be found on Chart of Account under Maintenance Module.
  • INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation
• For detailed steps on how to create a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here

Editing Disbursement Voucher

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Field	Description	Expected Values
1.Supplier	•Name of Supplier	•Supplier List provided in the Supplier  Maintenance Module
2.Reference No.	•Reference Number of the Transaction	•Alphanumeric
3.Voucher Date	•Date when the Voucher was Created	•Date
4.Payment Mode	•Mode of Payment of the Transaction	•Cash or Check
5.Notes	•Other Remarks on the Transaction	•Alphanumeric
6.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
7.Description	•Any remarks or description on the specific Accounting Details	•Alphanumeric
8.Debit	•Debit Amount for the Transaction	•Number
9.Credit	•Credit Amount for the Transaction	•Number
10.VAT	•VAT to be applied in the amount on the accounting details in the transaction	•Tick/Untick
11.Tax	•Type of Tax to be applied when the VAT is ticked	•Tax List provided in the Tax Maintenance Module

Notes:

• Supplier record should be ACTIVE when creating or editing a Disbursement Voucher.
  • This can be seen in Supplier Maintenance Module
  • Past Transactions with INACTIVE status prior to its deactivation can still be used.
• Accounting details should be ACTIVE when creating or editing a Disbursement Voucher.
  • List of Accounts can be found on Chart of Account under Maintenance Module.
  • INACTIVE chart of accounts can still be used if the Accounting Details was filled up prior to its deactivation

• For detailed steps on how to edit a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here

Disbursement Voucher Options

File:Disbursement Voucher Options.png

Disbursement Voucher Options

• For detailed steps on how to Import and Export a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here

Disbursement Voucher Record Options

File:Disbursement Voucher Record Options.png

Disbursement Voucher Record Options

• For detailed steps on how to View, Edit, Print, Post and Cancel a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here

Disbursement Voucher View Record

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Notes:

• The user can edit the details when Viewing the record.
• For detailed steps on how to view a Disbursement Voucher, you can visit the Disbursement Voucher Job Aids which can be found here