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Account Codes
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- Last edited 2 years ago by Gelo
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Account Codes
This maintenance screen allows users to configure accounting entry preferences for transactions.
This is not to be mistaken with the Chart of Account maintenance
Requirements before using Account Codes
- The user should setup the following Maintenance Module in order to proceed on using the Account Codes
- For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
List of system defined accounts:
- DFG - Defective Goods Expense
- AAR - Accounts Receivable (Accrual)
- ACOG - Cost of Goods (Accrual)
- ADV - Advance/Down Payment
- ASP - Sales - Parts (Accrual)
- IC - Inventory Clearing
- INVR - Inventory Replacement
- IS - Income Summary
- OP - Over Payment
- SRA - Sales Return Account
- YEC - Year-End Closing
- DC - Discount
| Field | Description | Expected Values |
|---|---|---|
| 1.Sales Account | • Account use when using the code in selling. | • Account List provided under Chart of Accounts Module |
| 2.Purchase Account | • Account use when using the code in selling. | • Account List provided under Chart of Accounts Module |
Use of System Defined Accounts
| Account Codes | Transaction |
|---|---|
| •DFG - Defective Goods Expense | • Sales Return / Purchase Return |
| •ADV - Advance/Down Payment | • Receipt Voucher / Payment Voucher |
| •ACOG - Cost of Goods (Accrual) | • Auto-generated Accounts Receivable when creating Delivery Receipt. |
| •IC - Inventory Clearing | • Sales Return / Purchase Return |
| •INVR - Inventory Replacement | • Sales Return / Purchase Return |
| •IS - Income Summary | • Closing of Books / Trial Balance |
| •OP - Over Payment | • Receipt Voucher / Payment Voucher |
| •SRA - Sales Return Account | • Sales Return |
| •YEC - Year-End Closing | • Closing of Books / Trial Balance |
| •DC - Discount | • Sales Module / Purchase |
Notes:
- For Detailed instructions on how to modify Account Codes, you can visit Account Codes Job Aids which can be found here
| Job Aid Modules | |
| Maintenance Aids | Account Codes Aids | Chart of Accounts Aids |
| Sales Aids | Delivery Receipt Aids |
| Purchase Aids | Purchase Receipt Aids |
| Financials Aids | Accounts Receivable Aids | Accounts Payable Aids | Payment Voucher Aids | Receipt Voucher Aids |
| Inventory Aids | Sales Return Aids | Purchase Return Aids |
| Modules | |
|---|---|
| Maintenance | Maintenance | Account Class | Account Codes | Chart of Account |
| Sales | Sales | Delivery Receipt |
| Purchase | Purchase | Purchase Receipt |
| Financials | Accounts Receivable | Accounts Payable | Payment Voucher | Receipt Voucher |
| Inventory | Sales Return | Purchase Return |
| Report Modules | |
| Financials Statement | Trial Balance |
| Report Module Aids | |
| Financial Statement | Trial Balance Aids |