Purchase Return

Inventory | Inventory Inquiry | Inventory Movement | Purchase Return Aids

Purchase Return

Allows the user to make returns of their purchases from the supplier.

Requirements before using Purchase Return

• The user should have the following records in order to proceed on using the Purchase Return
  1. Item Master
  2. Supplier
  3. Warehouse
  4. Purchase Receipt
  5. Payment Voucher

Purchase Return Record Status

Status	Description
RETURNED	If the Purchase Return is created and its items are returned
CANCELLED	If the Purchase Return is cancelled

Add Purchase Return

Creating Purchase Return Fields

Field	Description	Expected Values
1.Purchase Return No.	•Purchase Return Reference No. upon creation	•Alphanumeric(Auto-Generated)
2.Supplier	•Name of Supplier	•Supplier List Provided from the Supplier Maintenance Module
3.Purchase Receipt No.	•Purchase Receipt Reference Number	•Purchase Receipt list provided by Purchase Receipt Financial Module
4.Document Date	•Date when the Transaction was created	•Date
5.Reason	•Reason why the item needs to be return	•Alphanumeric
6.Notes	•Additional Remarks on the Transaction	•Alphanumeric
7.Item	•Item to be returned	•Tick/Untick
8.Description	•Any remarks or Description regarding the Item	•Alphanumeric(based from the Item details in Item Master Maintenance Module)
9.Warehouse	•Assigned Warehouse where the item is placed	•
10.Defective	•Classification if the item to be returned is defective or not	•Tick/Untick
11.Replacement	•Classification if the item to be returned is for replacement	•Tick/Untick
12.Refund	•Classification if the item to be returned is for refund	•Tick/Untick
13.Price	•Price of the Item to be returned	•Number(Auto-generated based from the Pricelist used in Maintenance Module)
14.Received Quantity	•Quantity currently received in the return	•Number
15.Quantity Remaining	•Remaining quantity of item base from quantity received	•Number
16.Quantity Returned	•Quantity of item to be returned	•Number
17.Unit of Measure	•Unit of Measure of the Item	•Unit of Measure List based from Unit of Measure Maintenance Module)
18.Tax	•Any type of Tax Applied on the Item	•List of Tax based from Tax Maintenance Module
19.Amount	•Total Amount of the returned item	•Number

Notes:

• Purchase Return Transactions cannot be edited.
• Activities regarding items returned using Purchase Return can be view on Inventory Movement under Financials Module.
• Service Class Items can be returned but cannot be view its activity on Inventory Movement.
• The user must setup the Account Codes for refund in order to use this feature.
  • The Purchase receipt must be on PAID status in order to use this feature.
• For further detailed instructions on how to use Purchase Return, you can visit the Purchase Return Job aid which can be found here

Purchase Return Record Options

File:Purchase Return Record Options.png

Purchase Return Record Options

• For further detailed instructions on how to View, Print and Cancel Purchase Return, you can visit the Purchase Return Job Aid which can be found here

Purchase Return View Record

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Categories:

Modules
Inventory	Purchase Return | Inventory Movement
Purchase	Purchase Receipt
Maintenance	Supplier | Warehouse | Item Master
Job Aid Modules
Inventory Aids	Purchase Return Aids | Inventory Movement Aids
Purchase Aids	Purchase Receipt Aids
Maintenance Aids	Supplier Aids | Warehouse Aids | Item Master Aids