Exchange Rate

Maintenance | Currency | Exchange Rate Aids

Exchange Rate

This maintenance screen allows the users to configure the exchange rate of the specific currency.

Requirements before using Exchange Rate

• The user should setup the following Maintenance Module in order to proceed on using the Exchange Rate
  1. Currency
• For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
  1. Currency Aids

Exchange Rate Record List

File:Exchange Rate Record List.png

Exchange Rate Record List

Adding Exchange Rate

File:Adding Exchange Rate.png

Adding Exchange Rate

Field	Description	Expected Values
1.Effectivity Rate	•The date where the exchange rate changes will be applied	•Date
2.Exchange Rate	•The amount to be exchanged on the currency	•Number
3.Base Currency	•The currency to be converted.	•Currency List provided by the Currency Maintenance Module
4.Expected Currency	•The converted currency from base currency	•Currency List provided by the Currency Maintenance Module

Notes:

• Currency must be on ACTIVE status in order to Add details on the Exchange Rate
  • This can be seen in Currency Maintenance Module
• Exchange Rate set on the module can also be edited on the transactions in case there are updates in the conversion.
• For Detailed instructions on how to add Exchange Rate, you can visit the Exchange Rate Job Aid which can be found here
  

Editing Exchange Rate

File:Editing Exchange Rate.png

Editing Exchange Rate

Field	Description	Expected Values
1.Effectivity Rate	•The date where the exchange rate changes will be applied	•Date
2.Exchange Rate	•The amount to be exchanged on the currency	•Number
3.Base Currency	•The currency to be converted.	•Currency List provided by the Currency Maintenance Module
4.Expected Currency	•The converted currency from base currency	•Currency List provided by the Currency Maintenance Module

Notes:

• Currency must be on ACTIVE status in order to Edit details on the Exchange Rate
• Exchange Rate set on the module can also be edited on the transactions in case there are updates in the conversion.
• The update the Exchange Rate, the user must edit it in the Maintenance Module instead on the transaction.
• If the user updated the Maintenance module Exchange Rate, the user should also manually edit the exchange rate if the transactions exchange rate is need to be update.
  • The following modules that can be applied by exchange rate are the following
    • Import Purchase Order
    • Accounts Payable
    • Debit Memo
    • Debit Voucher
    • Payment Voucher

• For Detailed instructions on how to edit Exchange Rate, you can visit the Exchange Rate Job Aid which can be found here

Exchange Rate Record Option

File:Exchange Rate Record Option.png

Exchange Rate Record Option

Notes:

• For Detailed instructions on how to View, Edit, Activate, Deactivate and Delete Exchange Rate, you can visit the Exchange Rate Job Aid which can be found here

Exchange Rate View Record

File:Exchange Rate View Record.png

Exchange Rate View Record

Notes:

• The user is allowed to edit the details when viewing the record.

• For Detailed instructions on how to View Exchange Rate, you can visit the Exchange Rate Job Aid which can be found here