Sales Person

Maintenance | Customer

Sales Person

This maintenance screen allows the user to configure and add Sales Person to be assigned on the transactions.

Requirements before using Sales Person

• The user should setup the following Maintenance Module in order to proceed on using the Sales Person
  1. Customer

Sales Person Record List

Notes:

• Sales Person must be on ACTIVE status in order to use it on Sales Order module.
  • INACTIVE person can still be used on past Sales Order Transactions as long as it is tag prior to its deactivation.

Adding Sales Person

1. Click Sales Person under Maintenance Menu
2. Under Sales Person Screen, Click Add Sales Person
3. Fill out the necessary fields then click Save. Note: Fields with * are require fields.

Field	Description	Expected Values
1.Sales Person Code	•Reference Code for Sales Person	•Alphanumeric
2.First Name	•First Name of the Sales Person	•Alphanumeric
3.Last Name	•Last Name of the Sales Person	•Alphanumeric
4.Address	•Address of the Sales Person	•Alphanumeric
5.Email	•Email Address of the Sales Person	•Alphanumeric
6.TIN	•Tax Identification Number of the Sales Person	•Number
7.Contact Number	•Contact Number of the Sales Person	•Number

Notes

• Sales Person Code is a Unique field in the module. You cannot edit this field once created.

Viewing Sales Person

1. Click Sales Person under Maintenance Menu
2. Select a Sales Person record that needs to view its details. Click the drop-down arrow then click View.
3. The user has an option to edit the Sales Person Record upon viewing it.

Editing Sales Person

1. Click Sales Person under Maintenance Menu
2. Click Add Sales Person Button
3. Fill up the necessary fields. Please make sure that all tabs are filled out then click Save.

Field	Description	Expected Values
1.First Name	•First Name of the Sales Person	•Alphanumeric
2.Last Name	•Last Name of the Sales Person	•Alphanumeric
3.Address	•Address of the Sales Person	•Alphanumeric
4.Email	•Email Address of the Sales Person	•Alphanumeric
5.TIN	•Tax Identification Number of the Sales Person	•Number
8.Contact Number	•Contact Number of the Sales Person	•Number

Importing and Exporting Sales Person

1. Under Sales Person, Click Options

2. Under Options, The user may Export or Import The Record

• When Exporting the records, the user may also use the filter options through tabs for precise searching and exporting of records.

• When Importing the records, the user should follow the following steps provided in the Importing Sales Person Screen such as

Sales Person Import Details

Field	Description	Allowed Inputs	Input Restrictions	Required Field?
1.Sales Person Code	Reference Code for Sales Person	*Alphanumeric *Dash "-" *Underscore "_"	*Up to 20 characters *Other Special Characters	Yes
2.First Name	First Name of the Sales Person	*Alphanumeric *Special Characters (Period, Comma, Space, Percent, Ampersand, Left Parenthesis, Right Parenthesis, Left Bracket, Right Bracket, Underscore, Minus, Plus, Equal, Slash, Dollar Sign, Number Sign, At Sign, Exclamation, Single Quote, Double Quote, Colon, and Semicolon)	*Up to 50 characters *Other Special Characters not mentioned	No
3.Last Name	Last Name of the Sales Person	*Alphanumeric *Special Characters (Period, Comma, Space, Percent, Ampersand, Left Parenthesis, Right Parenthesis, Left Bracket, Right Bracket, Underscore, Minus, Plus, Equal, Slash, Dollar Sign, Number Sign, At Sign, Exclamation, Single Quote, Double Quote, Colon, and Semicolon)	*Up to 50 characters *Other Special Characters not mentioned	No
4.Address	Address of the Sales Person	*Alphanumeric *Special Characters (Period, Comma, Space, Percent, Ampersand, Left Parenthesis, Right Parenthesis, Left Bracket, Right Bracket, Underscore, Minus, Plus, Equal, Slash, Dollar Sign, Number Sign, At Sign, Exclamation, Single Quote, Double Quote, Colon, and Semicolon)	*Up to 105 characters *Other Special Characters not mentioned	Yes
5.Email	Email Address of the Sales Person	*Alphanumeric *Dash "-" *Underscore "_" *Must follow the format ___@__.__	*Up to 150 characters *Any Special Characters except Dash and Underscore	No
6.TIN	Tax Identification Number of the Sales Person	*Numeric	*Up to 12 characters *Any inputs except numbers	No
7.Contact Number	Contact Number of the Sales Person	Numeric	*Up to 11 characters *Any inputs except numbers	No

Sales Person Tag Customer

1. Click Sales Person under Maintenance Menu
2. Select the Sales Person that needs to Tag Customer. Click the Drop-down arrow then select Tag Customers
3. Under Tag Customers to Sales Person Template Screen, Tick the following Customers that need to the Sales Person then click Save

Notes:

• The Customer status should be ACTIVE when tagging it to the Sales Person.
  • Clicking the Tag Customer under Tag Customer Sales Person Template will allow the user to tag multiple user using the import function of the system.
  • When using the customer on a transaction. The tagged Sales Person will be used as default.
  • The status can be seen in Customer Maintenance Module.

Importing Customer in Sales Person

1. Click Sales Person under Maintenance Menu
2. Select the Sales Person record that needs to tag multiple Customers. Click the Drop-down arrow then select Import Customers
3. Download the Template link provided under step 1
4. Fill up the information needed for each columns of the template
5. Upload the update file then click Import

Transferring Customer in Sales Person

1. Click Sales Person under Maintenance Menu
2. Select a Sales Person that needs to Transfer Customers to another Sales Person. Click the Drop-down arrow then select Transfer Customers
3. Under Transfer Customer Screen, Select a Sales person to transfer the customers from the current Sales Person then click Transfer.

Notes:

• Sales Person must be Active in order to be transferred to another Sales Person
  • Sales Person to be transfer to must be ACTIVE to proceed.
    

Activating Sales Person Record

Sales Person can be Activated in two ways:

• Using drop-down arrow of a record can be used in single record Activation

• Using Activate Button for activating multiple record.

Deactivating Sales Person Record

Sales Person can be deactivated in two ways:

• Using drop-down arrow of a record can be used in single record deactivation

• Using Deactivate Button for deactivating multiple record

Deleting Sales Person Record

Sales Person can be deleted in two ways:

• Using drop-down arrow of a record can be used in single record deletion

• Using Delete Button for deleting multiple record

Sales Person Record Option

Actions Available base on Sales Person Record Status

Status	View	Edit	Tag Customers	Import Customers	Transfer Customers	Deactivate	Activate	Delete
ACTIVE	☑	☑	☑	☑	☑	☑		☑
INACTIVE	☑	☑	☑	☑	☑		☑	☑

Notes

• Customer should be on ACTIVE status in order to use is on the Customer related functions namely: Tag Customer, Import Customers and Transfer Customers.
  • This can be seen in Customer Maintenance Module

• The user is allowed to edit the details when viewing the record.
• Activating/Deactivating and Deleting of Records can be done in two ways.
  • For single records, the user may use the drop down arrow then the action that need to perform.
  • For multiple records, the user may tick the records then click the action button that need to perform
    • Click the Yes in the confirmation to proceed on the action taken.