Journal Voucher

Journal Voucher

Allows the user to create a voucher to be used for financial activity like sales return.

Journal Voucher Record List

File:Journal Voucher Record List.png

Journal Voucher Record List

Adding Journal Voucher

File:Adding Journal Voucher.png

Adding Journal Voucher

Field	Description	Expected Values
1.Reference No.	•Reference Number of the Transaction	•Alphanumeric
2.Transaction Date	•Date when the Transaction was Created	•Date
3.Proforma	•Financial statements is to facilitate comparisons of historic data and projections of future performance.	•Proforma list provided in the Proforma Maintenance Module
4.Notes	•Other Remarks on the Transaction	•Alphanumeric
5.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
6.Debit	•Debit Amount for the Transaction	•Number
7.Credit	•Credit Amount for the Transaction	•Number

Notes:

• Proforma should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • Past Transactions with "INACTIVE" Proforma prior to its deactivation can still be used.
• Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Accounts Maintenance Module.
• Journal Voucher is autogenerated when creating Delivery Receipt.
• Journal Voucher is autogenerated when Running a Depreciation.
• Journal Voucher is autogenerated when creating a Sales Return.
• Only one user can use Add Voucher function at a time.

Editing Journal Voucher

File:Editing Journal Voucher.png

Editing Journal Voucher

Field	Description	Expected Values
1.Reference No.	•Reference Number of the Transaction	•Alphanumeric
2.Transaction Date	•Date when the Transaction was Created	•Date
3.Proforma	•Financial statements is to facilitate comparisons of historic data and projections of future performance.	•Proforma list provided in the Proforma Maintenance Module
4.Notes	•Other Remarks on the Transaction	•Alphanumeric
5.Account	•Account to be charged for credit and debit amount on the transaction	•Account list in the Chart of Accounts Maintenance Module
6.Debit	•Debit Amount for the Transaction	•Number
7.Credit	•Credit Amount for the Transaction	•Number

Notes:

• Proforma should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • Past Transactions with "INACTIVE" Proforma prior to its deactivation can still be used.
• Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Accounts Maintenance Module.

• Journal Voucher that is auto-generated from creating Delivery Receipts can not be edited.
• When Sales Return record was updated, the Journal Voucher corresponds to it will also be updated.
• Only one user can use Edit Voucher function at a time.
  

Journal Voucher Options

File:Journal Voucher Options.png

Journal Voucher Options

Journal Voucher Importing Option

File:Journal Voucher Importing Options.png

Journal Voucher Importing Options

Journal Voucher Record Options

File:Journal Voucher Record Options.png

Journal Voucher Record Options

Notes:

• Auto-generated Journal Vouchers from creating Delivery Receipt can be cancelled through cancelling the Delivery Receipt.

Journal Voucher View Record

File:Journal Voucher View Record.png

Journal Voucher View Record