Petty Cash

Petty Cash

Allows the user to create a petty cash for paying expenses.

Petty Cash Record List

File:Petty Cash Record List.png

Petty Cash Record List

Adding Petty Cash

File:Adding Petty Cash.png

Adding Petty Cash

Field	Description	Expected Values
1.Payee	•Name of Payee	•Suppliers List from Supplier Maintenance Module
2.Document Date	•Date when the transaction was created	•Date
3.Credit Account	•Account to be charged for credit on the transaction	•Account list in the Chart of Accounts Maintenance Module
4.Notes	•Other Remarks on the Transaction	•Alphanumeric
5.Transaction Date	•Date of Transaction	•Date
6.Supplier	•Name of Supplier	•Supplier List in the Supplier Maintenance Module
7.Account	•Account to be charged on the transaction	•Account list in the Chart of Accounts Maintenance Module
8.Price	•Price to be paid in the transaction	•Amount/Number
9.Tax	•Type of Tax to be applied on the Transaction	•Tax List provided in the Tax Maintenance Module

Notes:

• Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Accounts Maintenance Module.
• Supplier/Payee should be on "ACTIVE" status when using it upon creating or editing a transaction.
• Tax should be on "ACTIVE" status when using it upon creating or editing a transaction.

Editing Petty Cash

File:Editing Petty Cash.png

Editing Petty Cash

Field	Description	Expected Values
1.Payee	•Name of Payee	•Suppliers List from Supplier Maintenance Module
2.Document Date	•Date when the transaction was created	•Date
3.Credit Account	•Account to be charged for credit on the transaction	•Account list in the Chart of Accounts Maintenance Module
4.Notes	•Other Remarks on the Transaction	•Alphanumeric
5.Transaction Date	•Date of Transaction	•Date
6.Supplier	•Name of Supplier	•Supplier List in the Supplier Maintenance Module
7.Account	•Account to be charged on the transaction	•Account list in the Chart of Accounts Maintenance Module
8.Price	•Price to be paid in the transaction	•Amount/Number
9.Tax	•Type of Tax to be applied on the Transaction	•Tax List provided in the Tax Maintenance Module

Notes:

• Supplier/Payee should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
• Tax should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • Past Transactions with "INACTIVE" status prior to its deactivation can still be used.
• Account should be on "ACTIVE" status when using it upon creating or editing a transaction.
  • This can be seen in Chart of Accounts Maintenance Module.
• The user can only edit the Petty Cash Transaction if it is still in "UNPAID" status.
  • The user must Unpost and cancel the Payment Voucher first in order to edit the Petty Cash Record.
• The Petty Cash will change its status to "PAID" if it is paid under Payment Voucher.

Petty Cash Options

File:Petty Cash Options.png

Petty Cash Options

Petty Cash Importing Option

File:Petty Cash Importing Option.png

Petty Cash Importing Option

Petty Cash Record Options

File:Petty Cash Record Option.png

Petty Cash Record Option

Notes:

• Petty Cash can only be cancelled if it is still on "UNPAID" Status.
  • The user must Unpost and cancel the Payment Voucher first in order to cancel the Petty Cash Record.

Petty Cash View Record

File:Petty Cash View Record.png

Petty Cash View Record

Notes:

• The user can Issue payment while viewing the details of the record.
  • This is only available when the Accounts Payable status is "UNPAID".