Discussion

Difference between revisions of "Fixed Asset Master"

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<div style="text-align: center;">
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[[Maintenance]] | [[Fixed Asset Class]] | [[Fixed Asset Master]] | [[Chart of Account]]
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</div><br />
 
==Fixed Asset Master==
 
==Fixed Asset Master==
 
This maintenance screen allows the users to configure Fixed assets master data records for asset transactions.
 
This maintenance screen allows the users to configure Fixed assets master data records for asset transactions.
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|•Number
 
|•Number
 
|-
 
|-
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|2.Asset Class
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|2.[[Fixed Asset Class|Asset Class]]
 
|•Asset Class assigned in the Fixed Asset Master
 
|•Asset Class assigned in the Fixed Asset Master
 
|•Asset Class Provided in Fixed Asset Class Maintenance Module
 
|•Asset Class Provided in Fixed Asset Class Maintenance Module
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|•Alphanumberic
 
|•Alphanumberic
 
|-
 
|-
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|9.Budget Center
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|9.[[Budget Center]]
 
|•Budget Center assigned in the Asset
 
|•Budget Center assigned in the Asset
 
|•Budget Center List provided in Budget Center Maintenance Module
 
|•Budget Center List provided in Budget Center Maintenance Module
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Notes:
 
Notes:
  
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*Budget Centers and Asset Class can be used as long as their status on their modules are "ACTIVE"
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* [[Budget Center]] should be on '''ACTIVE''' status when using it upon creating or editing a record.
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**These modules are both required when creating or editing Fixed Asset Master.<br />
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**This can be seen in [[Budget Center]] Maintenance Module.
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**[[Budget Center]] is a requirement when creating a [[Fixed Asset Master]] record.
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* Asset Class should be on '''ACTIVE''' status when using it upon creating or editing a record.
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** This can be seen in [[Fixed Asset Class]] Maintenance Module.
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** [[Fixed Asset Class|Asset Class]] is a requirement when creating a [[Fixed Asset Master]] record.
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* All fields and tabs should be filled up since those details are needed on simulating a [[Depreciation Run]]
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* For detailed instructions on how to create a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
  
 
=====Editing Fixed Asset Master=====
 
=====Editing Fixed Asset Master=====
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|•Date of Commission of the Accountable Person
 
|•Date of Commission of the Accountable Person
 
|•Date
 
|•Date
−
|}
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|}Notes:
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* [[Budget Center]] should be on '''ACTIVE''' status when using it upon creating or editing a record.
 +
**This can be seen in [[Budget Center]] Maintenance Module.
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**[[Budget Center]] is a requirement when creating a [[Fixed Asset Master]] record.
 +
* Asset Class should be on '''ACTIVE''' status when using it upon creating or editing a record.
 +
** This can be seen in [[Fixed Asset Class]] Maintenance Module.
 +
 
 +
* All fields and tabs should be filled up since those details are needed on simulating a [[Depreciation Run]].
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** Depreciation tab cannot be edited if the user already perform a [[Depreciation Run]]
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* For detailed instructions on how to edit a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
  
 
=====Fixed Asset Master Option=====
 
=====Fixed Asset Master Option=====
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[[File:Fixed Asset Master Option.png|center|thumb|Fixed Asset Master Option]]
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[[File:Fixed Asset Master Option.png|center|thumb|Fixed Asset Master Option]]Notes:
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* For detailed instructions on how to Export a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
  
 
=====Fixed Asset Master Record Option=====
 
=====Fixed Asset Master Record Option=====
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Notes:
 
Notes:
  
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*Fixed Asset Masters cannot be edited when the status of the record is "CANCELLED" or "RETIRED"
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*Fixed Asset Masters cannot be edited when the status of the record is '''CANCELLED''' or '''RETIRED'''
 
**Retired Assets will continue its depreciation calculations until the date it is tag as retired.
 
**Retired Assets will continue its depreciation calculations until the date it is tag as retired.
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* For detailed instructions on how to Export a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master Aids|here]].
  
 
=====Fixed Asset Master Viewing Record=====
 
=====Fixed Asset Master Viewing Record=====
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*The user can edit the details while viewing the record.
 
*The user can edit the details while viewing the record.
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* For detailed instructions on how to View a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found [[Fixed Asset Master|here]].
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{| class="wikitable"
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|+Categories:
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! colspan="2" |'''Modules'''
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|-
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|Maintenance
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|[[Maintenance]]<nowiki> | </nowiki>[[Budget Center]]<nowiki> | </nowiki>[[Fixed Asset Class]]<nowiki> | </nowiki>[[Fixed Asset Master]]<nowiki> | </nowiki>[[Chart of Account]]
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|-
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|Financials
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|[[Depreciation Run]]
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|-
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| colspan="2" style="vertical-align:middle;text-align:center;" |'''Job Aid Modules'''
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|-
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|Maintenance Aids
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|[[Currency Aids]]<nowiki> | </nowiki>[[Budget Center Aids]]<nowiki> | </nowiki>[[Fixed Asset Class]]<nowiki> | </nowiki>[[Chart of Accounts Aids]]
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|-
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|Financials
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|[[Depreciation Run Aids]]
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|}

Revision as of 14:13, 26 January 2021


Fixed Asset Master

This maintenance screen allows the users to configure Fixed assets master data records for asset transactions.

Fixed Asset Master Record List
File:Fixed Asset Master Record List.png
Fixed Asset Master Record List
Adding Fixed Asset Master
File:Adding Fixed Asset Master.png
Adding Fixed Asset Master
Field Description Expected Values
1.Asset Number(Bar Code) •Reference Number for the Asset •Number
2.Asset Class •Asset Class assigned in the Fixed Asset Master •Asset Class Provided in Fixed Asset Class Maintenance Module
3.Asset Name •Name of the Asset •Alphanumeric
4.Item-Code •Item Reference Code •Item Code List provided in the field
5.Sub-Number •Number of the Sub Asset •Number
6.Serial Number/Engine Number •Serial Number of the Asset •Number
7.Description •Description of the Asset •Alphanumeric
8.Asset Location •Location of the Asset •Alphanumberic
9.Budget Center •Budget Center assigned in the Asset •Budget Center List provided in Budget Center Maintenance Module
10.Accountable Person •Person in charge on the Asset •Alphanumeric
11.Retirement Date •Date of Retirement of the Accountable Person •Date
12.Commissioning Date •Date of Commission of the Accountable Person •Date

Notes:

  • All fields and tabs should be filled up since those details are needed on simulating a Depreciation Run
  • For detailed instructions on how to create a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found here.
Editing Fixed Asset Master
File:Editing Fixed Asset Master.png
Editing Fixed Asset Master
Field Description Expected Values
1.Asset Class •Asset Class assigned in the Fixed Asset Master •Asset Class Provided in Fixed Asset Class Maintenance Module
2.Asset Name •Name of the Asset •Alphanumeric
3.Item-Code •Item Reference Code •Item Code List provided in the field
4.Sub-Number •Number of the Sub Asset •Number
5.Serial Number/Engine Number •Serial Number of the Asset •Number
6.Description •Description of the Asset •Alphanumeric
7.Asset Location •Location of the Asset •Alphanumberic
8.Budget Center •Budget Center assigned in the Asset •Budget Center List provided in Budget Center Maintenance Module
9.Accountable Person •Person in charge on the Asset •Alphanumeric
10.Retirement Date •Date of Retirement of the Accountable Person •Date
11.Commissioning Date •Date of Commission of the Accountable Person •Date

Notes:

  • All fields and tabs should be filled up since those details are needed on simulating a Depreciation Run.
    • Depreciation tab cannot be edited if the user already perform a Depreciation Run
  • For detailed instructions on how to edit a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found here.
Fixed Asset Master Option
File:Fixed Asset Master Option.png
Fixed Asset Master Option

Notes:

  • For detailed instructions on how to Export a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found here.
Fixed Asset Master Record Option
File:Fixed Asset Master Record Option.png
Fixed Asset Master Record Option

Notes:

  • Fixed Asset Masters cannot be edited when the status of the record is CANCELLED or RETIRED
    • Retired Assets will continue its depreciation calculations until the date it is tag as retired.
  • For detailed instructions on how to Export a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found here.
Fixed Asset Master Viewing Record
File:Fixed Asset Master View Record.png
Fixed Asset Master View Record


Notes:

  • The user can edit the details while viewing the record.
  • For detailed instructions on how to View a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found here.
Categories:
Modules
Maintenance Maintenance | Budget Center | Fixed Asset Class | Fixed Asset Master | Chart of Account
Financials Depreciation Run
Job Aid Modules
Maintenance Aids Currency Aids | Budget Center Aids | Fixed Asset Class | Chart of Accounts Aids
Financials Depreciation Run Aids
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