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Difference between revisions of "Oojeema Pro Purchase Job Aids"
(Created page with "== Purchase Module Job Aids == ===== Managing Purchase No. ===== ====== Creating Purchase Transaction ====== # Under Main Menu, Click '''Purchase''' # Under Purchase Menu,...") (Tag: Visual edit) |
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| − | == Purchase Module Job Aids == | + | ==Purchase Module Job Aids== |
| − | ===== Managing Purchase No. ===== | + | =====Managing Purchase No.===== |
| − | ====== Creating Purchase Transaction ====== | + | ======Creating Purchase Transaction====== |
| − | # Under Main Menu, Click '''Purchase''' | + | #Under Main Menu, Click '''Purchase'''[[File:Pro Purchase Module (Create) - Step 01.png|center|950x950px]]<br /> |
| − | # Under Purchase Menu, Click '''Create New Purchase''' | + | #Under Purchase Menu, Click '''Create New Purchase'''[[File:Pro Purchase Module (Create) - Step 02.png|center|770x770px]]<br /> |
| − | # <span style="color: rgb(51, 51, 51)">Fill up the necessary fields on the Header Part</span> | + | #<span style="color: rgb(51, 51, 51)">Fill up the necessary fields on the Header Part</span>[[File:Pro Purchase Module (Create) - Step 03.png|center|950x950px]]<br /> |
| − | #* Take Note that the Vendor field is required for this transaction | + | #*Take Note that the Vendor field is required for this transaction |
| − | #* User can add a Vendor under Vendor field by clicking the Drop-down arrow then choose '''Add New Vendor''' | + | #*User can add a Vendor under Vendor field by clicking the Drop-down arrow then choose '''Add New Vendor'''[[File:Pro Purchase Module (Add Vendor) - Step 01.png|center|600x600px]]<br /> |
| − | # <span style="color: rgb(51, 51, 51)">Fill up the Item Field</span> | + | #**Make sure to fill up the required fields in order to create new Vendor.[[File:Pro Purchase Module (Add Vendor) - Step 02.png|center|628x628px]]<br /> |
| − | #* <span style="color: rgb(51, 51, 51)">Make sure to fill up the required fields in order to create an Item record</span> | + | #<span style="color: rgb(51, 51, 51)">Fill up the Item Field</span>[[File:Pro Purchase Module (Create) - Step 04.png|center|950x950px]]<br /> |
| − | #** Take Note that it requires at least one item in order for the transaction to proceed | + | #*<span style="color: rgb(51, 51, 51)">Make sure to fill up the required fields in order to create an Item record</span> |
| − | #** User can add an Item under Item field by clicking the Drop-down arrow then choose Add New Item | + | #**Take Note that it requires at least one item in order for the transaction to proceed |
| − | #* User has an option to apply the withholding task by clicking the dropdown arrow on the Withholding tax field. | + | #**User can add an Item under Item field by clicking the Drop-down arrow then choose Add New Item[[File:Pro Purchase Module (Add Item) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Purchase%20Module%20(Add%20Item)%20-%20Step%2001.png|center|600x600px]] |
| − | # Click Save | + | #**Make sure to fill up the required fields in order to create an Item record[[File:Pro Sales Invoice (Create Item) - Step 02.png|link=https://docs.oojeema.com/File:Pro%20Sales%20Invoice%20(Create%20Item)%20-%20Step%2002.png|center|786x786px]]<br /> |
| − | #* User has an option on how the Invoice will be save. Below are the following options on saving an Invoice<br /> | + | #*User has an option to apply the withholding task by clicking the dropdown arrow on the Withholding tax field.[[File:Pro Purchase Module (Withholding Tax) - Step 01.png|center|600x600px]]<br /> |
| − | #** Save - the system will save the Purchase Transaction and will redirect the user to Purchase Module Menu | + | #Click Save[[File:Pro Purchase Module (Create) - Step 05.png|center|950x950px]]<br /> |
| − | #** Save and New - the system will save the Purchase Transaction and will redirect the user to Create Purchase Menu | + | #*User has an option on how the Invoice will be save. Below are the following options on saving an Invoice<br />[[File:Pro Sales Invoice (Save Option) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Sales%20Invoice%20(Save%20Option)%20-%20Step%2001.png|center|114x114px]] |
| − | #** Save and Preview - the system will save the Purchase Transaction and will redirect the user on viewing the Purchase Transaction. | + | #**Save - the system will save the Purchase Transaction and will redirect the user to Purchase Module Menu |
| − | #** Save and Pay - the system will save the Purchase Transaction and will redirect the user on Issue Payments Menu | + | #**Save and New - the system will save the Purchase Transaction and will redirect the user to Create Purchase Menu |
| + | #**Save and Preview - the system will save the Purchase Transaction and will redirect the user on viewing the Purchase Transaction. | ||
| + | #**Save and Pay - the system will save the Purchase Transaction and will redirect the user on Issue Payments Menu | ||
| − | ====== Viewing Purchase Transaction ====== | + | ======Viewing Purchase Transaction====== |
| − | # Under Main Menu, ''' | + | #Under Main Menu, Click '''Purchase'''[[File:Pro Purchase Module (Create) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Purchase%20Module%20(Create)%20-%20Step%2001.png|center|950x950px]] |
| − | # <span style="color: rgb(51, 51, 51)">Under Purchase Menu, Select a Purchase Transaction that needs to view its Details, click the drop-down button then choose</span> '''View''' | + | #<span style="color: rgb(51, 51, 51)">Under Purchase Menu, Select a Purchase Transaction that needs to view its Details, click the drop-down button then choose</span> '''View'''[[File:Pro Purchase Module (View) - Step 02.png|center|181x181px]]<br /> |
| − | # <span style="color: rgb(51, 51, 51)">Under view Purchase, the user has an option to Issue Payment, Edit, Show its entries or Exit the Transaction</span> | + | #<span style="color: rgb(51, 51, 51)">Under view Purchase, the user has an option to Issue Payment, Edit, Show its entries or Exit the Transaction</span>[[File:Pro Purchase Module (Edit) - Step 03.png|center|950x950px]]<br /> |
| − | ====== Editing Purchase Transaction ====== | + | ======Editing Purchase Transaction====== |
| − | # Under Main Menu, ''' | + | #Under Main Menu, Click '''Purchase'''[[File:Pro Purchase Module (Create) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Purchase%20Module%20(Create)%20-%20Step%2001.png|center|950x950px]] |
| − | # <span style="color: rgb(51, 51, 51)">Under Purchase Menu, Select a Purchase Transaction that needs to update its Details, click the drop-down button then choose</span> '''Edit''' | + | #<span style="color: rgb(51, 51, 51)">Under Purchase Menu, Select a Purchase Transaction that needs to update its Details, click the drop-down button then choose</span> '''Edit'''[[File:Pro Purchase Module (Edit) - Step 02.png|center|181x181px]]<br /> |
| − | # <span style="color: rgb(51, 51, 51)">Update the necessary fields</span> | + | #<span style="color: rgb(51, 51, 51)">Update the necessary fields</span>[[File:Pro Purchase Module (Edit) - Step 03.png|center|thumb|950x950px]]<br /> |
| − | # Click Save | + | #Click Save |
| − | #* User has an option on how the Invoice will be save. Below are the following options on saving an Invoice | + | #*User has an option on how the Invoice will be save. Below are the following options on saving an Invoice[[File:Pro Sales Invoice (Save Option) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Sales%20Invoice%20(Save%20Option)%20-%20Step%2001.png|center|114x114px]] |
| − | #** Save - the system will save the | + | #**Save - the system will save the Purchase Transaction and will redirect the user to Purchase Module Menu |
| − | #** Save and New - the system will save the | + | #**Save and New - the system will save the Purchase Transaction and will redirect the user to Create Purchase Menu |
| − | #** Save and Preview - the system will save the | + | #**Save and Preview - the system will save the Purchase Transaction and will redirect the user on viewing the Purchase Transaction. |
| − | #** Save and Pay - the system will save the | + | #**Save and Pay - the system will save the Purchase Transaction and will redirect the user on Issue Payments Menu |
| − | ====== Printing Purchase Transaction ====== | + | ======Printing Purchase Transaction====== |
| − | # Under Main Menu, Click '''Purchase''' | + | #Under Main Menu, Click '''Purchase'''[[File:Pro Purchase Module (Create) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Purchase%20Module%20(Create)%20-%20Step%2001.png|center|950x950px]] |
| − | # <span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{"style":"color: rgb(51, 51, 51)"}">Under Purchase Menu, Select a Purchase Transaction that needs to print its Details, click the drop-down button then choose</span> '''Print''' | + | #<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{"style":"color: rgb(51, 51, 51)"}">Under Purchase Menu, Select a Purchase Transaction that needs to print its Details, click the drop-down button then choose</span> '''Print'''[[File:Pro Purchase Module (Print) - Step 02.png|center|181x181px]]<br /> |
| − | ====== Issuing Payment on Purchase Transaction ====== | + | ======Issuing Payment on Purchase Transaction====== |
| − | # Under Main Menu, Click '''Purchase''' | + | #Under Main Menu, Click '''Purchase'''[[File:Pro Purchase Module (Create) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Purchase%20Module%20(Create)%20-%20Step%2001.png|center|950x950px]] |
| − | # <span style="color: rgb(51, 51, 51)">Under Purchase Menu, Select a Purchase Transaction that needs to issue its payments, click the drop-down button then choose</span> '''Issue Payment''' | + | #<span style="color: rgb(51, 51, 51)">Under Purchase Menu, Select a Purchase Transaction that needs to issue its payments, click the drop-down button then choose</span> '''Issue Payment'''[[File:Pro Purchase Module (Issue Payment) - Step 02.png|center|181x181px]]<br /> |
| − | # <span style="color: rgb(51, 51, 51)">Under Issue Payment Menu, fill up the necessary fields and click Save</span> | + | #<span style="color: rgb(51, 51, 51)">Under Issue Payment Menu, fill up the necessary fields and click Save</span>[[File:Pro Purchase Module (Issue Payment) - Step 03.png|center|950x950px]]<br /> |
| − | ====== Cancelling Purchase Transaction ====== | + | ======Cancelling Purchase Transaction====== |
| − | # <span style="color: rgb(51, 51, 51)">Under Main Menu, Click Purchase</span> | + | #<span style="color: rgb(51, 51, 51)">Under Main Menu, Click '''Purchase'''</span>[[File:Pro Purchase Module (Create) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Purchase%20Module%20(Create)%20-%20Step%2001.png|center|950x950px]] |
| − | # <span style="color: rgb(51, 51, 51)">Under Purchase Menu, Select a Purchase Transaction that needs to cancel, click the drop-down button then choose</span> '''Cancel''' | + | #<span style="color: rgb(51, 51, 51)">Under Purchase Menu, Select a Purchase Transaction that needs to cancel, click the drop-down button then choose</span> '''Cancel'''[[File:Pro Purchase Module (Cancel) - Step 02.png|center|181x181px]]<br /> |
| − | # <span style="color: rgb(51, 51, 51)">Click Yes to proceed in cancelling the Purchase Transaction</span> | + | #<span style="color: rgb(51, 51, 51)">Click Yes to proceed in cancelling the Purchase Transaction</span>[[File:Pro Sales Invoice (Cancel) - Step 03.png|link=https://docs.oojeema.com/File:Pro%20Sales%20Invoice%20(Cancel)%20-%20Step%2003.png|center|283x283px]]<br /> |
| − | ===== Managing Imports and Exports of Purchase ===== | + | =====Managing Imports and Exports of Purchase===== |
| − | ====== Exporting Purchases ====== | + | ======Exporting Purchases====== |
| − | # <span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{"style":"color: rgb(51, 51, 51)"}">Under Main Menu, Click Purchase</span> | + | #<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{"style":"color: rgb(51, 51, 51)"}">Under Main Menu, Click '''Purchase'''</span>[[File:Pro Purchase Module (Create) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Purchase%20Module%20(Create)%20-%20Step%2001.png|center|950x950px]] |
| − | # <span style="color: rgb(51, 51, 51)">Under Purchase Menu, Click Options then choose</span> '''Export Invoice''' | + | #<span style="color: rgb(51, 51, 51)">Under Purchase Menu, Click Options then choose</span> '''Export Invoice''' |
| − | #* <span style="color: rgb(51, 51, 51)">Take note that the user has an option to use the record filters for precise exporting of records</span> | + | #<br /> |
| + | #*<span style="color: rgb(51, 51, 51)">Take note that the user has an option to use the record filters for precise exporting of records</span> | ||
| − | ====== Importing Purchases ====== | + | ======Importing Purchases====== |
| − | # <span style="color: rgb(51, 51, 51)">Under Main Menu, Click <span>Purchase</span></span> | + | #<span style="color: rgb(51, 51, 51)">Under Main Menu, Click <span>'''Purchase'''</span></span>[[File:Pro Purchase Module (Create) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Purchase%20Module%20(Create)%20-%20Step%2001.png|center|950x950px]] |
| − | # <span style="color: rgb(51, 51, 51)">Under Sales Menu, Click Options then choose</span> '''Import Purchase''' | + | #<span style="color: rgb(51, 51, 51)">Under Sales Menu, Click Options then choose</span> '''Import Purchase''' |
| − | # <span style="color: rgb(51, 51, 51)">Download the Template in the Link provided</span> | + | #<span style="color: rgb(51, 51, 51)">Download the Template in the Link provided</span> |
| − | # <span style="color: rgb(51, 51, 51)">Fill out the Template</span> | + | #<span style="color: rgb(51, 51, 51)">Fill out the Template</span> |
| − | # <span style="color: rgb(51, 51, 51)">Attach the Template then Click</span> '''Import.''' | + | #<span style="color: rgb(51, 51, 51)">Attach the Template then Click</span> '''Import.''' |
| − | ===== Issuing Payments on Purchase Module ===== | + | =====Issuing Payments on Purchase Module===== |
| − | # <span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{"style":"color: rgb(51, 51, 51)"}">Under Main Menu, Click '''Purchase'''</span> | + | #<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{"style":"color: rgb(51, 51, 51)"}">Under Main Menu, Click '''Purchase'''</span>[[File:Pro Purchase Module (Create) - Step 01.png|link=https://docs.oojeema.com/File:Pro%20Purchase%20Module%20(Create)%20-%20Step%2001.png|center|950x950px]] |
| − | # <span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{"style":"color: rgb(51, 51, 51)"}">Under Purchase Menu, Click Issue Payments</span> | + | #<span class="ve-pasteProtect" style="color: rgb(51, 51, 51)" data-ve-attributes="{"style":"color: rgb(51, 51, 51)"}">Under Purchase Menu, Click '''Issue Payments'''</span>[[File:Pro Purchase Module (Import) - Step 02.png|center|770x770px]]<br /> |
| − | # <span style="color: rgb(51, 51, 51)">Fill up the necessary fields and choose the | + | #<span style="color: rgb(51, 51, 51)">Fill up the necessary fields and choose the Purchase Transactions that needs to be paid</span>[[File:Pro Purchase Module (Issue Payments) - Step 03.png|center|876x876px]]<br /> |
| − | # Click Save <br /> | + | #Click Save <br /> |
<br /> | <br /> | ||
Revision as of 12:40, 18 June 2021
Contents
Purchase Module Job Aids
Managing Purchase No.
Creating Purchase Transaction
- Under Main Menu, Click Purchase
- Under Purchase Menu, Click Create New Purchase
- Fill up the necessary fields on the Header Part
- Take Note that the Vendor field is required for this transaction
- User can add a Vendor under Vendor field by clicking the Drop-down arrow then choose Add New Vendor
- Make sure to fill up the required fields in order to create new Vendor.
- Make sure to fill up the required fields in order to create new Vendor.
- Fill up the Item Field
- Make sure to fill up the required fields in order to create an Item record
- Take Note that it requires at least one item in order for the transaction to proceed
- User can add an Item under Item field by clicking the Drop-down arrow then choose Add New Item
- Make sure to fill up the required fields in order to create an Item record
- User has an option to apply the withholding task by clicking the dropdown arrow on the Withholding tax field.
- Make sure to fill up the required fields in order to create an Item record
- Click Save
- User has an option on how the Invoice will be save. Below are the following options on saving an Invoice
- Save - the system will save the Purchase Transaction and will redirect the user to Purchase Module Menu
- Save and New - the system will save the Purchase Transaction and will redirect the user to Create Purchase Menu
- Save and Preview - the system will save the Purchase Transaction and will redirect the user on viewing the Purchase Transaction.
- Save and Pay - the system will save the Purchase Transaction and will redirect the user on Issue Payments Menu
- User has an option on how the Invoice will be save. Below are the following options on saving an Invoice
_-_Step_01.png)
_-_Step_02.png)
_-_Step_03.png)
_-_Step_01.png)
_-_Step_02.png)
_-_Step_04.png)
%20-%20Step%2001.png)
%20-%20Step%2002.png)
_-_Step_01.png)
_-_Step_05.png)
%20-%20Step%2001.png)
Viewing Purchase Transaction
- Under Main Menu, Click Purchase
- Under Purchase Menu, Select a Purchase Transaction that needs to view its Details, click the drop-down button then choose View
- Under view Purchase, the user has an option to Issue Payment, Edit, Show its entries or Exit the Transaction
%20-%20Step%2001.png)
_-_Step_02.png)
_-_Step_03.png)
Editing Purchase Transaction
- Under Main Menu, Click Purchase
- Under Purchase Menu, Select a Purchase Transaction that needs to update its Details, click the drop-down button then choose Edit
- Update the necessary fields
- Click Save
- User has an option on how the Invoice will be save. Below are the following options on saving an Invoice
- Save - the system will save the Purchase Transaction and will redirect the user to Purchase Module Menu
- Save and New - the system will save the Purchase Transaction and will redirect the user to Create Purchase Menu
- Save and Preview - the system will save the Purchase Transaction and will redirect the user on viewing the Purchase Transaction.
- Save and Pay - the system will save the Purchase Transaction and will redirect the user on Issue Payments Menu
- User has an option on how the Invoice will be save. Below are the following options on saving an Invoice
_-_Step_02.png)
Printing Purchase Transaction
- Under Main Menu, Click Purchase
- Under Purchase Menu, Select a Purchase Transaction that needs to print its Details, click the drop-down button then choose Print
_-_Step_02.png)
Issuing Payment on Purchase Transaction
- Under Main Menu, Click Purchase
- Under Purchase Menu, Select a Purchase Transaction that needs to issue its payments, click the drop-down button then choose Issue Payment
- Under Issue Payment Menu, fill up the necessary fields and click Save
_-_Step_02.png)
_-_Step_03.png)
Cancelling Purchase Transaction
- Under Main Menu, Click Purchase
- Under Purchase Menu, Select a Purchase Transaction that needs to cancel, click the drop-down button then choose Cancel
- Click Yes to proceed in cancelling the Purchase Transaction
_-_Step_02.png)
%20-%20Step%2003.png)
Managing Imports and Exports of Purchase
Exporting Purchases
- Under Main Menu, Click Purchase
- Under Purchase Menu, Click Options then choose Export Invoice
- Take note that the user has an option to use the record filters for precise exporting of records
Importing Purchases
- Under Main Menu, Click Purchase
- Under Sales Menu, Click Options then choose Import Purchase
- Download the Template in the Link provided
- Fill out the Template
- Attach the Template then Click Import.
Issuing Payments on Purchase Module
- Under Main Menu, Click Purchase
- Under Purchase Menu, Click Issue Payments
- Fill up the necessary fields and choose the Purchase Transactions that needs to be paid
- Click Save
_-_Step_02.png)
_-_Step_03.png)