Fixed Asset Master

Maintenance | Fixed Asset Class | Fixed Asset Master | Chart of Account

Fixed Asset Master

This maintenance screen allows the users to configure Fixed assets master data records for asset transactions.

Fixed Asset Master Record List

File:Fixed Asset Master Record List.png

Fixed Asset Master Record List

Adding Fixed Asset Master

File:Adding Fixed Asset Master.png

Adding Fixed Asset Master

Field	Description	Expected Values
1.Asset Number(Bar Code)	•Reference Number for the Asset	•Number
2.Asset Class	•Asset Class assigned in the Fixed Asset Master	•Asset Class Provided in Fixed Asset Class Maintenance Module
3.Asset Name	•Name of the Asset	•Alphanumeric
4.Item-Code	•Item Reference Code	•Item Code List provided in the field
5.Sub-Number	•Number of the Sub Asset	•Number
6.Serial Number/Engine Number	•Serial Number of the Asset	•Number
7.Description	•Description of the Asset	•Alphanumeric
8.Asset Location	•Location of the Asset	•Alphanumberic
9.Budget Center	•Budget Center assigned in the Asset	•Budget Center List provided in Budget Center Maintenance Module
10.Accountable Person	•Person in charge on the Asset	•Alphanumeric
11.Retirement Date	•Date of Retirement of the Accountable Person	•Date
12.Commissioning Date	•Date of Commission of the Accountable Person	•Date

Notes:

• Budget Center should be on ACTIVE status when using it upon creating or editing a record.
  • This can be seen in Budget Center Maintenance Module.
  • Budget Center is a requirement when creating a Fixed Asset Master record.
• Asset Class should be on ACTIVE status when using it upon creating or editing a record.
  • This can be seen in Fixed Asset Class Maintenance Module.
  • Asset Class is a requirement when creating a Fixed Asset Master record.

• All fields and tabs should be filled up since those details are needed on simulating a Depreciation Run
• For detailed instructions on how to create a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found here.

Editing Fixed Asset Master

File:Editing Fixed Asset Master.png

Editing Fixed Asset Master

Field	Description	Expected Values
1.Asset Class	•Asset Class assigned in the Fixed Asset Master	•Asset Class Provided in Fixed Asset Class Maintenance Module
2.Asset Name	•Name of the Asset	•Alphanumeric
3.Item-Code	•Item Reference Code	•Item Code List provided in the field
4.Sub-Number	•Number of the Sub Asset	•Number
5.Serial Number/Engine Number	•Serial Number of the Asset	•Number
6.Description	•Description of the Asset	•Alphanumeric
7.Asset Location	•Location of the Asset	•Alphanumberic
8.Budget Center	•Budget Center assigned in the Asset	•Budget Center List provided in Budget Center Maintenance Module
9.Accountable Person	•Person in charge on the Asset	•Alphanumeric
10.Retirement Date	•Date of Retirement of the Accountable Person	•Date
11.Commissioning Date	•Date of Commission of the Accountable Person	•Date

Notes:

• Budget Center should be on ACTIVE status when using it upon creating or editing a record.
  • This can be seen in Budget Center Maintenance Module.
  • Budget Center is a requirement when creating a Fixed Asset Master record.
• Asset Class should be on ACTIVE status when using it upon creating or editing a record.
  • This can be seen in Fixed Asset Class Maintenance Module.

• All fields and tabs should be filled up since those details are needed on simulating a Depreciation Run.
  • Depreciation tab cannot be edited if the user already perform a Depreciation Run
• For detailed instructions on how to edit a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found here.

Fixed Asset Master Option

File:Fixed Asset Master Option.png

Fixed Asset Master Option

Notes:

• For detailed instructions on how to Export a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found here.

Fixed Asset Master Record Option

File:Fixed Asset Master Record Option.png

Fixed Asset Master Record Option

Notes:

• Fixed Asset Masters cannot be edited when the status of the record is CANCELLED or RETIRED
  • Retired Assets will continue its depreciation calculations until the date it is tag as retired.
• For detailed instructions on how to Export a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found here.

Fixed Asset Master Viewing Record

File:Fixed Asset Master View Record.png

Fixed Asset Master View Record

Notes:

• The user can edit the details while viewing the record.

• For detailed instructions on how to View a Fixed Asset Master, the user can visit the Fixed Asset Master Job Aid which can be found here.