Create New Purchase

To create a new Purchase:

1.       On the menu bar, click on “Purchase”. The Purchase list will be displayed.

2.      Click “Create New Purchase” button.

3.      Purchase form will be displayed. Fill it out:

a.      Purchase No. – system auto-generated

b.     Vendor – list of vendors will be displayed for selection. You can add new vendor by clicking “Add new Vendor” link from the Vendor dropdown list.

c.      Date – for Purchase transaction date selection (displays current date by default)

d.     Document Number – for entry of reference document number (if any)

e.     Notes – for entry of remarks / notes for the Purchase

f.       Item – list of items will be displayed for selection. You can add new item by clicking “Add new Item” link from the Item dropdown list.

g.     Description – for entry of selected item’s description (displays selected item’s description by default)

h.     Quantity – for entry of selected item’s quantity for purchasing (displays “1.00” by default)

i.        Price – for entry of item’s purchase price per quantity (displays gross purchase price from the Maintenance: Items by default (if any))

j.       Tax – for purchase tax type selection (displays “none” by default)

k.      Amount – system calculated (Amount = Quantity x Price - tax amount)

l.        Add a New Line – link for adding new item for purchasing

m.   Subtotal – sum of items’ amounts

n.     Total Purchases Tax – displays system calculated sum of purchase tax amount (if any)

o.     Withholding Tax – for withholding tax (ATC Code) selection (displays “none” by default)

• None

• WTAX (1%) – pop-up selection of applicable ATC Code

• WTAX (2%) – pop-up selection of applicable ATC Code

• WTAX (5%) – pop-up selection of applicable ATC Code

• WTAX (10%) – pop-up selection of applicable ATC Code

• WTAX (15%) – pop-up selection of applicable ATC Code

p.     Total – system calculated (Total = Subtotal + Total Purchases Tax – Withholding Tax amount)

4.       After filling-out the form, select saving option to finalize Purchase Voucher creation. Otherwise, click “Exit”, to discard entries and exit the form.

a.      Save – click to save entries and exit back to Purchases list.

b.     Save & New – click to save entries and open a new cleared Purchase form.

c.      Save & Preview – click to save entries and view the created Purchase Voucher details.