Oojeema Pro Expense Job Aids

Expense | Expense Transaction | Issue Payment Expense | Expense Job Aids

Expense Job Aids

Requirements before using the Expense Module

• The user should setup the following Maintenance Module in order to proceed on using the Purchase Module
  1. Chart of Account
  2. Vendors
  3. Tax
• For detailed instructions on how to setup the needed Maintenance Module, the user may visit the following Job Aid pages:
  1. Chart of Accounts Job Aids
  2. Vendors Job Aids
  3. Tax Aids

Creating Expense Transaction

1. Under Main Menu, Click Expense
   
   
   
2. Under Expense Menu, Click Create New Expense
   
   
   
3. Fill up the necessary fields on the Header Part
   
   
   
   • Take Note that the Vendor field is required for this transaction
   • User can add a Vendor under Vendor field by clicking the Drop-down arrow then choose Add New Vendor
     
     
     
     • Make sure to fill up the required fields in order to create new Vendor.
       
       
       
4. Fill up the Account Field
   
   • User has an option to apply the withholding task by clicking the dropdown arrow on the Withholding tax field.
     
     
     
5. Click Save
   
   
   
   • User has an option on how the Expense will be save. Below are the following options on saving an Expense Transaction
     
     • Save - the system will save the Expense Transaction and will redirect the user to Expense Module Menu
     • Save and New - the system will save the Expense Transaction and will redirect the user to Create Expense Menu
     • Save and Preview - the system will save the Expense Transaction and will redirect the user on viewing the Expense Transaction.
     • Save and Pay - the system will save the Expense Transaction and will redirect the user on Issue Payments Menu

Viewing Expense Transaction

1. Under Main Menu, Click Expense
   
2. Under Expense Menu, Select a Expense Transaction that needs to view its Details, click the drop-down button then choose View
   
3. Under view Expense, the user has an option to Print, Issue Payment, Edit, Show its entries or Exit the Transaction
   
   
   

Editing Expense Transaction

1. Under Main Menu, Click Expense
   
2. Under Expense Menu, Select a Expense Transaction that needs to update its Details, click the drop-down button then choose Edit
   
   
   
3. Update the necessary fields
   
   
   
4. Click Save
   
   • User has an option on how the Invoice will be save. Below are the following options on saving an Expense Transaction
     • Save - the system will save the Purchase Transaction and will redirect the user to Expense Module Menu
     • Save and New - the system will save the Purchase Transaction and will redirect the user to Create Expense Menu
     • Save and Preview - the system will save the Purchase Transaction and will redirect the user on viewing the Expense Transaction.
     • Save and Pay - the system will save the Expense Transaction and will redirect the user on Issue Payments Menu

Printing Expense Transaction

1. Under Main Menu, Click Expense
   
2. Under Expense Menu, Select a Expense Transaction that needs to print its Details, click the drop-down button then choose Print
   
   
   

Issuing Payment on Expense Transaction

1. Under Main Menu, Click Expense
   
2. Under Expense Menu, Select a Expense Transaction that needs to issue its payments, click the drop-down button then choose Issue Payment
   
3. Under Issue Payment Menu, fill up the necessary fields and click Save
   
   
   

Cancelling Expense Transaction

1. Under Main Menu, Click Expense
   
2. Under Expense Menu, Select a Expense Transaction that needs to cancel, click the drop-down button then choose Cancel
   
3. Click Yes to proceed in cancelling the Expense Transaction
   

Managing Imports and Exports of Expense

Exporting Expense

1. Under Main Menu, Click Expense
   
2. Under Expense Menu, Click Options then choose Export Purchase
   
   
   
   • Take note that the user has an option to use the record filters for precise exporting of records
     
     
     

Importing Expense

1. Under Main Menu, Click Expense
   
2. Under Expense Menu, Click Options then choose Import Expense
3. Download the Template in the Link provided
   
   
   
4. Fill out the Template
   
   
   
5. Attach the Template then Click Import.
   
   
   

Issuing Payments on Expense Module

1. Under Main Menu, Click Expense
   
2. Under Expense Menu, Click Issue Payments
   
   
   
3. Fill up the necessary fields and choose the Expense Transactions that needs to be paid
   
4. Click Save